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Responses > Business Case, Procurement and DPIA Templates and Guidance

Freedom of Information request Business Case, Procurement and DPIA Templates and Guidance

Response published: 22 April 2026
Corporate Governance

FOI Request

Dear FOI Team I would like to request the following information: 1. Your organisation’s internal business case template (blank), and any current internal guides or best practice documents for staff on how to prepare or write a business case. Please include criteria, requirements, or assessment checklists if available. 2. Any internal guides or standing instructions for your budgetary committee(s) on how business cases are to be assessed or reviewed, including any scoring methodologies, criteria, or objective assessment processes. 3. Your current procurement strategy template (blank), or any process documentation relating to the waiver process that may run alongside the business case. 4. Your organisation’s standing financial instructions (SFIs), or equivalent document governing procurement thresholds and authorisation limits. 5. Your Data Protection Impact Assessment (DPIA) template (blank), and any supporting internal guides for staff on how to complete a DPIA. 6. A single example of a business case for a project or solution involving digital technology or a digital supplier, approved by your organisation in the last 18 months. Please redact or remove any information that is commercially sensitive or personal data as required by law. If your organisation has not approved any such business case in this period, please provide an example from the last 18 months for a project or solution involving an external supplier (not involving digital technology). If neither are available, please confirm this. If any of the above information is not held, or only held for certain departments or areas, please provide what is available and indicate the applicable directorate/area. Please provide documents in a machine-readable format (such as PDF, DOCX, or XLSX) wherever possible. If you believe responding to this request in full would exceed the FOIA cost limit, I would be grateful for advice and assistance as to how I might refine or reduce the scope to bring it within limit. Thank you for your assistance.

FOI Response

Freedom of Information Request – Ref: FOI 094-2026

Thank you for your recent Freedom of Information request. Please find our response below.

You asked:

1. Your organisation’s internal business case template (blank), and any current internal guides or best practice documents for staff on how to prepare or write a business case. Please include criteria, requirements, or assessment checklists if available.

Our response:

Business Case template

You asked:

2. Any internal guides or standing instructions for your budgetary committee(s) on how business cases are to be assessed or reviewed, including any scoring methodologies, criteria, or objective assessment processes.

Our response:

TBC

You asked:

3. Your current procurement strategy template (blank), or any process documentation relating to the waiver process that may run alongside the business case.

Our response:

Waivers Process Checklist v6_Final

You asked:

4. Your organisation’s standing financial instructions (SFIs), or equivalent document governing procurement thresholds and authorisation limits.

Our response:

GHC SFIs Audit Comm Aug25 v14 and Scheme of Delegation of Powers GHC Nov 25 v14

You asked:

5. Your Data Protection Impact Assessment (DPIA) template (blank), and any supporting internal guides for staff on how to complete a DPIA.

Our response:

Stage 1 GHC DPIA Screening V1_May 2024_final and Stage 2 GHC_DPIA-V1.6_May 2024_final

You asked:

6. A single example of a business case for a project or solution involving digital technology or a digital supplier, approved by your organisation in the last 18 months.

Our response:

EndPoint Replacement Programme Digital GroupStage 1 GHC DPIA Screening V1_May 2024_final

Next steps:

Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:

Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk

If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.