ESR/Workforce

Dear FOI Team, I would like to request the following information under the Freedom of Information Act 2000: 1. A copy of your current Pay Protection Policy (or equivalent document outlining the Trust’s approach to protecting earnings following redeployment, downbanding, or reduction in contracted hours). If the policy is part of a wider document (e.g. organisational change, redeployment, HR, or workforce policies), please provide the relevant section or the full document. I would prefer the information in electronic format. Many thanks, Kind regards

Pharmacy Team

ESR/Workforce, Pharmacy

I am writing to request data on your trust’s pharmacy workforce for each of the financial years from 2020/2021 to 2024/2025 under the Freedom of Information Act.

Please provide the data in the below tables, if possible:

1. Total number of pharmacy staff for each year, including headcount and full-time equivalent (FTE)

Financial year Total headcount Total FTE
2020/21
2021/22
2022/23
2023/24
2024/25

2. Pharmacy workforce by agenda for change band, including headcount (HC) and full-time equivalent (FTE)

Financial Year Band 2 HC Band 2 FTE Band 3 HC Band 3 FTE Band 4 HC Band 4 FTE Band 5 HC Band 5 FTE Band 6 HC Band 6 FTE Band 7 HC Band 7 FTE Band 8a HC Band 8a FTE Band 8b HC Band 8b FTE Band 8c HC Band 8c FTE Band 8d HC Band 8d FTE Band 9 HC Band 9 FTE Trainee/pre-reg HC Trainee/pre-reg FTE
2020/21
2021/22
2022/23
2023/24
2024/25

I have attached an Excel spreadsheet for your responses. If possible to return your data to me in the spreadsheet that would be great, but no problem if this is not possible.

Staff Working Remotely from Locations outside of England

Dear Freedom of Information Officer,

I am writing to request information under the Freedom of Information Act 2000 regarding Trust staff working remotely from locations outside of England.

Specifically, I would like to request the following information for the last two financial years (2023/24, and 2024/25 to date):

• The total number of staff members currently given permission to work remotely from a location outside of England.
• A breakdown of these staff members by their pay band and job title (if providing titles would not breach GDPR by identifying individuals).
• The countries from which these staff members are authorized to work.
• The duration of these arrangements, specifically distinguishing between temporary (short-term) and permanent remote working.
• The Trust’s current policy or guidance regarding staff working from abroad or outside of England.

I look forward to receiving a response within the statutory 20 working days.

Yours faithfully,

Workforce System Providers

ESR/Workforce, IT

Dear FOI team,

If you use software for the workforce systems below – please could you provide the software provider name, contract start date, contract end date and total spend in the last year?

1. E-Rostering – Nurses (examples: RLDatix, Rotamap, HealthRota, Patchwork Health, etc.)
2. Bank (Tech) – Medics (examples: RLDatix, Patchwork Health, Locum’s Nest, Agile LMS, etc.)
3. Appraisals – Medics (examples: L2P, RLDatix, 14Fish, PremierIT, etc.)
4. E-Rostering – Medics (examples: RLDatix, Rotamap, HealthRota, Patchwork Health, etc.)
5. Job Planning – Medics (examples: RLDatix, SARD, L2P, HealthRota, etc.)
6. Multi-Source Feedback – Medics (examples: L2P, RLDatix, SARD, PremierIT, etc.)
7. E-Rostering – AHP (examples: RLDatix, Rotamap, HealthRota, Patchwork Health, etc.)

Please provide the name of the software provider or service provider directly. Please don’t include resellers like Boxxe, Softcat, CCS frameworks etc. If you don’t use a system you can say NONE.
Thank you for your time and please let me know if you have any questions.
Thank you,

Staffing Information

Dear Sir/Madam,

Under the Freedom of Information Act, I would be grateful if you could confirm the following:

1. The name of the department within the organisation that is responsible for providing Information to the organisation, e.g. Information Team, Business Intelligence etc.
2. Confirmation as to whether the above team also has responsibility for monitoring and reporting corporate performance or whether this is undertaken by a separate team?
3. The budgeted WTE of the department in Question 1.
4. The budgeted WTE of the corporate performance department in Question 2 (if it sits separately to the team in Question 1).
5. The total budgeted WTE for the Trust.
6. Please provide a structure chart for the department in Question 1, showing post titles and banding.

I would be grateful if you could provide the information above in email format to this email address.

Please contact me if you need me to clarify my request, again via this email address.

Locum Doctors

ESR/Workforce, Finance, Nursing & Agency Nursing

Good Morning,

Please can I request the below information:

In the period 1st November 2025 to 31st January 2026 please provide a breakdown of:
• Total trust spend with framework agencies for locum doctors
Please provide a further breakdown for locum doctors by:
• Spend per grade
• Spend per specialty
• Spend per agency name
 
In the period 1st November 2025 to 31st January 2026 please provide a breakdown of:
• Total trust spend with off-framework agencies for locums doctors
Please provide a further breakdown for locum doctors by:
• Spend per grade
• Spend per specialty
• Spend per agency name
 
In the period 1st November 2025 to 31st January 2026 please provide a breakdown of:
• Total trust spend with the internal trust bank or associated external provider for locum doctors
Please provide a further breakdown for locum doctors by:
• Spend per grade
• Spend per specialty
• Spend per internal or associated external provider

Please confirm your allocated budget for agency locum doctors for the period 1st November 2025 to 31st January 2026

Please confirm the name of the framework used for the supply of locum doctors in your trust.

Thanks in advance

Agency Spend – General and Specialist Nurses

To whom it may concern,

For the 6-month period ending 1st January 2026, can you please provide:

1. Total Framework Agency Spend for both general and specialist nurses.
*Specialist Nurses: Any Nursing Role that is not a general nurse.

2. Total Off Framework Agency Spend for both general and specialist nurses.
*Specialist Nurses: Any Nursing Role that is not a general nurse.

3. Total hours filled by Framework Agencies for both general and specialist nurses and a breakdown of hours for each specialty.
*Specialist Nurses: Any Nursing Role that is not a general nurse.

4. Total hours filled by Off Framework Agencies for both general and specialist nurses and a breakdown of hours for each specialty.
*Specialist Nurses: Any Nursing Role that is not a general nurse.

5. A list of all Framework Agencies utilised by the Trust for both general and specialist nurses.
*Specialist Nurses: Any Nursing Role that is not a general nurse.

6. A list of all Off Framework Agencies utilised by the Trust for both general and specialist nurses and total number of shifts for each Off Framework agency:
*Specialist Nurses: Any Nursing Role that is not a general nurse.

7. The highest Framework Agency Charge Rate within your Trust for both general and specialist nurses.
*Specialist Nurses: Any Nursing Role that is not a general nurse.

8. The highest Off Framework Agency Charge Rate within your Trust for both general and specialist nurses.
*Specialist Nurses: Any Nursing Role that is not a general nurse

9. A list of any agency (Framework and Off Framework) that have ongoing block booking arrangements for both general and specialist within your Trust within the identified time frame (01.06.2025 – 01.01.2026):
*Specialist Nurses: Any Nursing Role that is not a general nurse

Yours Sincerely,

Locum / AHP / HSS Spend

ESR/Workforce, Finance, Locum Doctors, Nursing & Agency Nursing

Good Morning,

Please can you provide the below information:

From 1st October 2025 to 31st December please provide a breakdown of:
• Total trust spend with framework agencies for locum AHP/HSS staffing.

Please provide a further breakdown for locum AHP/HSS staffing by:
• Spend per band
• Spend per specialty
• Spend per agency name

In the period 1st October 2025 to 31st December please provide a breakdown of:
• Total trust spend with off-framework agencies for locum AHP/HSS staffing.

Please provide a further breakdown for locum AHP/HSS staffing by:
• Spend per band
• Spend per specialty
• Spend per agency name

In the period 1st October 2025 to 31st December please provide a breakdown of:
• Total trust spend with the internal trust bank or associated external provider for locum AHP/HSS staffing

Please provide a further breakdown for locum AHP/HSS staffing by:
• Spend per grade
• Spend per specialty
• Spend per internal or associated external provider

Please confirm your allocated budget for agency locum AHP/HSS staffing for the period 1st October 2025 to 31st December

Please confirm the framework you utilise for AHP/HSS agency staff.

Appreciate your help with this request in advance.

Kind regards,

Bank Staff Activity

Dear FOI Team, i have attached the request uploaded below thank you

Agency Spend Non Medical / Non Clinical

ESR/Workforce, Staffing, What Do They Know

Good morning,

Under the FOI Act please can you provide me with the answers to the below:

From January 2025 to 31st December 2025 please provide a breakdown month by month of total trust spend for framework agency staff within NON medical NON clinical, please break it down by:

• Total spend
• Spend per area EG –

Admin and Clerical: Includes roles like receptionists, medical secretaries, ward clerks, administrators, and HR staff.
Estates and Facilities: Encompasses porters, cleaners, caterers, maintenance workers, security staff, and drivers.
Scientific, Therapeutic, and Technical Staff: A diverse group including various professions that do not fall under the direct ‘medical’ or ‘nursing’ umbrella.
Corporate Services: Includes areas such as IT, finance, legal, and clinical coding.

• Spend per agency

EG- Total £10,000
Facilities £5,000 Admin £5,000
Agency x £5,000 facilities £5,000 Admin

From January 2025 to 31st December 2025 please provide a breakdown month by month of total trust spend for off-framework agency staff within NON medical NON clinical, please break it down by:

• Total spend
• Spend per area EG –

• Spend per agency

EG – Total £10,000
Facilities £5,000 Admin £5,000
Agency x £5,000 facilities £5,000 Admin

From January 2025 to 31st December 2025, please confirm which framework was used for the recruitment of agency staff within NON Medical NON clinical

Please confirm whether the trust utilises a 3rd party vendor or tech system for the hiring of the NON Medical NON Clinical agency staff. If so, please confirm the name of the vendor / tech provider:

Thanks in advance

Advanced Practitioners

Dear NHS Trust/ Board,

Please could you provide us with the following information relating to advanced practitioners:

1.
Please provide the total number of advanced practitioners employed in your Trust/Board for each of the years 2021 to 2025. If possible, please break this information down by department or specialty.

2.
a)Please could you provide the salary range for advanced practitioners employed in your Trust/Board for each of the years 2021 to 2025.

b) Please could you provide the total salary expenditure for advanced practitioners employed in your Trust/Board for each of the years 2021 to 2025.

3.
Please could you provide the total number of hours worked by advanced practitioners employed in your Trust/Board for each of the years 2021 to 2025.

4.
a) Please could you provide us with any existing documentation which describes the job duties and responsibilities of advanced practitioners within your Trust/Board.

b) If not covered in existing documentation, please confirm whether in your Trust/Board advanced practitioners ever

i) make referrals to other specialties
ii) hold crash / emergency bleeps

5.
Within your Trust/Board, please could you tell us

a) if advanced practitioners are ever deployed on medical rotas

b) if advanced practitioners are permitted to cover doctor rota gaps

c) what grade of doctors advanced practitioners are permitted to cover for

d) if merged/tiered/general rotas with mixed staffing groups are used and if so, which types and grades of clinicians appear on these rotas.

6.
a) Please provide us with a copy of bank shift rotas currently used for all medical and non-medical roles within your Trust/Board

b) Please provide us with the current hourly rate-range paid to advanced practitioners working bank shifts in your Trust/Board, broken down by years of service if applicable.

Yours faithfully,

Use of Recruitment Agencies

ESR/Workforce, Nursing & Agency Nursing

Dear FOI team,

I am writing with a Freedom of Information request regarding your trust’s use of recruitment agencies.

I would like to receive data on:

1. The current number of executives, managers, and clinical staff employed by your trust (separately for each staff category)

2. The number of executives, managers, and clinical staff hired by your trust using a recruitment agency in each of the last 5 fiscal years, separately for each staff group

3. The annual staff turnover rate for each staff group over the last 5 fiscal years. Please see the following definitions to help you in processing this request:

– Executives: Any members of top-level trust leadership, such as Chair, Chief Executive, Executive Directors (e.g., medical director, nursing director, finance director, Chief Operating Officer) responsible for overall strategy, quality, and governance.
– Managers: Senior management, such as service or care group directors, heads of nursing, clinical directors, general managers, and heads of corporate departments, typically overseeing multiple departments or an entire division, as well as Middle managers and Frontline managers, such as matrons, ward or department managers, team leaders, and service managers who manage day-to-day operations and directly supervise clinical and non-clinical teams.
– Clinical staff: Frontline clinical staff and support staff

Please let me know if there are any questions, and I look forward to your response.

Kind regards,

Agency and Bank Staffing for Internal and External Communications

Communications, ESR/Workforce, Staffing

Dear Freedom of Information Officer,

Request for Information: I request the following information under the Freedom of Information Act 2000 regarding temporary worker usage for communications roles.

Definition of Scope: For the purposes of this request, “communications” refers to any function or team managed, hosted, or funded through the Trust’s structures (including work performed for Integrated Care Boards (ICBs), regional partnerships, or shared service models) that encompasses:

Internal or external communications functions;

Media relations or the Press Office;

Social media management and digital content;

Marketing and brand management (where these sit within the communications structure).

Definition of Personnel: For the purposes of this request, the term “agency” refers to all temporary or non-permanent staff, including those engaged via an external recruitment agency, a Managed Service Provider (MSP), or the Trust’s internal “Staff Bank” where such an arrangement exists.

Timing and Cooperation: To ensure the data provided is accurate and aligned with your internal reporting cycles, I am happy to allow the necessary time for your teams to complete the December 2025 (Month 9) month-end close before running these reports. I recognise that the holiday period may impact administrative capacity and I seek a collaborative approach to ensure the provision of a complete and reconciled dataset.

Please provide the following data:

1. 2025/26 Actuals and Outturn Forecast

1a. Provide the total number of days a temporary worker was employed via an agency or bank for the communications roles defined above from 1 April 2025 to the end of the December 2025 (Month 9) reporting period. (If data is only held in hours, please provide the total hours and specify the standard working day length).

1b. Provide the current projected year-end outturn for the total number of agency/bank days for these roles for the full 2025/26 financial year (ending 31 March 2026).

1c. Provide a breakdown of these days by Agenda for Change (AfC) Band or job title.

2. 2026/27 Planned Requirements

2a. Provide the total number of days currently budgeted or forecasted for agency-provided or bank communications staff for the 2026/27 financial year.

2b. Funding and Management Qualifier: This request explicitly includes all agency and bank requirements managed or funded through the Trust, regardless of whether the end-user is the Trust itself, an ICB, or a regional partnership.

2c. Financial Qualifier: Note that I am requesting the currently held financial forecasts and draft budget allocations for 2026/27 as they exist at the time of this request. If these forecasts do not yet segment requirements by specific band, please provide the overall forecasted budget for temporary staffing within the communications function.

Public Interest and Statutory Compliance: This information is requested to ensure transparency regarding the use of public funds and the efficiency of NHS staffing structures. There is a clear and compelling public interest in disclosure regarding how authorities manage workforce budgets and their reliance on non-permanent staffing models.

Requirement for Third-Party Data: If this information is held on your behalf by a Managed Service Provider (MSP) or Master Vendor, note that under Section 3(2)(b) of the Freedom of Information Act 2000, this information is deemed to be held by the public authority. I respectfully request you immediately retrieve this data from your provider to fulfill this request without delay.

Format of Response: Provide this data in a machine-readable format (Excel or CSV). Please include separate columns for: “Band/Role Title,” “Actual Days (YTD),” “Forecasted Outturn (25/26),” and “Planned Requirement (26/27).”

To ensure full compliance and avoid data processing delays, provide the requested information in a machine-readable Microsoft Excel (.xlsx) or CSV format, specifically organized into separate columns for Role Title, Actual Days (YTD), Forecasted Outturn (25/26), and Planned Requirement (26/27).

Cost of Compliance If you estimate the cost of compliance will exceed the statutory limit, please prioritize the data for Section 1 (2025/26). Under Section 16, please advise how I might refine the remainder of the request to bring it within the limit.

Yours faithfully,

Workforce Management Solutions

Under the Freedom of Information Act 2000, I would like to request the following information relating to the Trust’s workforce management solutions, covering the financial years 2020/21 through to 2025/26 (projected).

To avoid any doubt or misinterpretation when responding to this request, please refer to the following definitions:

‘Workforce Management Solutions’ refers to all tools, systems, processes, or platforms used by Trust to plan, deploy, manage, record, analyse, or support the workforce, including both clinical and non-clinical staff

‘Digital Workforce Management Solutions’ refers specifically to software-based systems used by the Trust to manage any part of the above workforce lifecycle

‘Substantive staff’ are defined by NHS Digital as: Employees who hold a permanent contract of employment with the NHS organisation, or who are employed on a fixed-term contract directly by the organisation, and are recorded in the Electronic Staff Record

Bank staff: employees working via the Trust’s internal staff bank

Locum staff: temporary medical or AHP workers directly engaged by the Trust

Agency staff: temporary workers supplied via external agencies
For the purpose of this request, ‘shift fill rate (%)’ refers to the percentage of shifts filled out of the total number of shifts requested (i.e., number of shifts filled ÷ number of shifts requested × 100).
Please provide answers on the attached and accompanying spreadsheet
1. Please could you supply the name, email address and telephone number of the individual responsible for procuring digital workforce solutions within the Trust.
2. Please provide details of all digital workforce management systems currently used by the Trust. For each system, complete the table attached on the accompanying spreadsheet with all relevant information. Please provide the requested information in the columns as fully as possible. If a field is not applicable, please indicate ‘NA’.
Guidance for completion:
– Solution: e.g., E-rostering, Staff Bank, Locum Management, Agency Management, Compliance, Payments, Integrated Platform
– Supplier: Name of the company or provider of the system
– Procurement Route: e.g., direct award, framework call-off, open tender, G-Cloud, SBS, HSSF, other. Name of framework if the system was procured through one
-Contract Start: Enter the official contract commencement date for the system
-Contract End: Please enter the official contract end date for the current agreement. If the contract includes automatic extensions, option years, or renewal clauses, please list the scheduled end date of the current term, rather than the potential maximum duration
-Renewal Status: e.g., rolling contract, fixed-term with remaining duration, under review
3. Across each of these staff groups, HCHS Doctors, Nurse & Health Visitors, AHPs and Others, please provide the average shift fill rate (as a percentage), from the financial years 2020/21 to 2025/26 (projected) attributable to
a. Bank staff
b. Agency staff
c. Locum staff
d. Other temporary staff
e. Permanent staff
4. Please provide the number of temporary staffing requests made by the Trust, from the financial years 2020/21 to 2025/26 (projected), broken down by staff group:
– Bank staff
– Locum staff
– Agency staff
5. Please provide the Trust’s allocated annual budget for digital and technology services, from the financial years 2020/21 to 2025/26 (projected)
(If a formal digital budget is not held as a single line, please provide the closest available equivalent recorded internally)
6. Of this overall digital/technology expenditure, please provide the Trust’s annual spend specifically on workforce management solutions, from the financial years 2020/21 to 2025/26 (projected) (including both digital systems and non digital/operational workforce management services)
(If no dedicated budget line exists, please provide the Trust’s best internal estimate)
7. Within that workforce management expenditure, from the financial years 2020/21 to 2025/26 (projected) , please provide the annual spend on digital workforce management systems, including (but not limited to) e-rostering, bank systems, agency management systems, job planning, locum management, compliance systems, payments platforms, and integrated workforce platforms
If reported across multiple contracts or cost centres, aggregated totals are acceptable
8. What is the Trust’s total spend on temporary workforce, from the financial years 2020/21 to 2025/26 (projected) by type?
– Staff banks shifts
– Locum shifts
– Agency shifts
9. Please provide the total number of vacancies (FTE) within the Trust, broken down by staff group, from the financial years 2020/21 to 2025/26 (projected)
– HCHS Doctors
– Nurses & Health Visitors
– AHPs
– Others

Sick Leave Data

Dear Gloucestershire Health and Care NHS Foundation Trust,

I would please like to know, in each of the last three years for which you have data:

1) The number of staff employed by the trust

2) The total number of days of sick leave taken by staff who took paternity leave in the preceding 12 months

3) The total number of days of sick leave taken by all staff across the trust

If you are unable to provide all this data, please provide it for only the most recent full year for which you have data.

Yours faithfully,

Sick Days / Paternity Leave

in each of the last three years for which you have data:

1) The number of staff employed by the trust

2) The total number of days of sick leave taken by staff who took paternity leave in the preceding 12 months

3) The total number of days of sick leave taken by all staff across the trust

Direct Engagement (AHP) Provider

Dear FOI Officer,

Under the Freedom of Information Act 2000, I am writing to request the following information:

Provider 1
1. What is the name of your AHP Direct Engagement software provider? (None if software not used)
2. When did the contract for this provider start? (dd/mm/yyyy) (None if software not used)
3. When does the contract for this provider expire? (dd/mm/yyyy) (None if software not used)

Provider 2 (If applicable)
4. What is the name of your second AHP Direct Engagement software provider? (If you have more than one provider)
5. When did the contract for this second provider start? (dd/mm/yyyy)
6. When does the contract for this second provider expire? (dd/mm/yyyy)

Provider 3 (If applicable)
7. What is the name of your third AHP Direct Engagement software provider? (If you have more than one provider)
8. When did the contract for this third provider start? (dd/mm/yyyy)
9. When does the contract for this third provider expire? (dd/mm/yyyy)

Additional
10. What was the Trust’s total spend on AHP Direct Engagement fees in 2024 (excluding implementation)?
11. What was the Trust’s total spend on AHP Direct Engagement fees in 2025 (excluding implementation)?

Collaborative Bank (AHP) Provider

Dear FOI Officer,

Under the Freedom of Information Act 2000, I am writing to request the following information:

Provider 1
1. What is the name of your AHP Collaborative Bank software provider? (None if software not used)
2. When did the contract for this provider start? (dd/mm/yyyy) (None if software not used)
3. When does the contract for this provider expire? (dd/mm/yyyy) (None if software not used)

Provider 2 (If applicable)
4. What is the name of your second AHP Collaborative Bank software provider? (If you have more than one provider)
5. When did the contract for this second provider start? (dd/mm/yyyy)
6. When does the contract for this second provider expire? (dd/mm/yyyy)

Provider 3 (If applicable)
7. What is the name of your third AHP Collaborative Bank software provider? (If you have more than one provider)
8. When did the contract for this third provider start? (dd/mm/yyyy)
9. When does the contract for this third provider expire? (dd/mm/yyyy)

Additional
10. What was the Trust’s total spend on AHP Collaborative Bank fees in 2024 (excluding implementation)?
11. What was the Trust’s total spend on AHP Collaborative Bank fees in 2025 (excluding implementation)?

Internal Bank (Medics) Provider

Dear FOI Officer,

Under the Freedom of Information Act 2000, I am writing to request the following information:

Provider 1
1. What is the name of your Medics Internal Bank software provider? (None if software not used)
2. When did the contract for this provider start? (dd/mm/yyyy) (None if software not used)
3. When does the contract for this provider expire? (dd/mm/yyyy) (None if software not used)

Provider 2 (If applicable)
4. What is the name of your second Medics Internal Bank software provider? (If you have more than one provider)
5. When did the contract for this second provider start? (dd/mm/yyyy)
6. When does the contract for this second provider expire? (dd/mm/yyyy)

Provider 3 (If applicable)
7. What is the name of your third Medics Internal Bank software provider? (If you have more than one provider)
8. When did the contract for this third provider start? (dd/mm/yyyy)
9. When does the contract for this third provider expire? (dd/mm/yyyy)

Additional
10. What was the Trust’s total spend on Medics Internal Bank fees in 2024 (excluding implementation)?
11. What was the Trust’s total spend on Medics Internal Bank fees in 2025 (excluding implementation)?

Collaborative Bank (Nurses) Provider

Dear FOI Officer,

Under the Freedom of Information Act 2000, I am writing to request the following information:

Provider 1
1. What is the name of your Nurses Collaborative Bank software provider? (None if software not used)
2. When did the contract for this provider start? (dd/mm/yyyy) (None if software not used)
3. When does the contract for this provider expire? (dd/mm/yyyy) (None if software not used)

Provider 2 (If applicable)
4. What is the name of your second Nurses Collaborative Bank software provider? (If you have more than one provider)
5. When did the contract for this second provider start? (dd/mm/yyyy)
6. When does the contract for this second provider expire? (dd/mm/yyyy)

Provider 3 (If applicable)
7. What is the name of your third Nurses Collaborative Bank software provider? (If you have more than one provider)
8. When did the contract for this third provider start? (dd/mm/yyyy)
9. When does the contract for this third provider expire? (dd/mm/yyyy)
Additional

10. What was the Trust’s total spend on Nurses Collaborative Bank fees in 2024 (excluding implementation)?
11. What was the Trust’s total spend on Nurses Collaborative Bank fees in 2025 (excluding implementation)?

Health and Care Worker Visa

ESR/Workforce, HR, Staffing

To whom it may concern,

Can you let me know how many of your current staff work in your Trust on a Health and Care Worker Visa?

How many medical staff in total work in your Trust?

Thank you,

E-Rostering (Nurses) Provider

Dear FOI Officer,

Under the Freedom of Information Act 2000, I am writing to request the following information:

Provider 1
1. What is the name of your Nurses E-Rostering software provider? (None if software not used)
2. When did the contract for this provider start? (dd/mm/yyyy) (None if software not used)
3. When does the contract for this provider expire? (dd/mm/yyyy) (None if software not used)

Provider 2 (If applicable)
4. What is the name of your second Nurses E-Rostering software provider? (If you have more than one provider)
5. When did the contract for this second provider start? (dd/mm/yyyy)
6. When does the contract for this second provider expire? (dd/mm/yyyy)

Provider 3 (If applicable)
7. What is the name of your third Nurses E-Rostering software provider? (If you have more than one provider)
8. When did the contract for this third provider start? (dd/mm/yyyy)
9. When does the contract for this third provider expire? (dd/mm/yyyy)

Additional
10. What was the Trust’s total spend on Nurses E-Rostering fees in 2024 (excluding implementation)?
11. What was the Trust’s total spend on Nurses E-Rostering fees in 2025 (excluding implementation)?
12. What is the number of contracted licences for Trust’s Nurses E-Rostering provider?

Kind regards,

Collaborative Bank (Admin and Clerical) Provider

Dear FOI Officer,

Under the Freedom of Information Act 2000, I am writing to request the following information:

Provider 1
1. What is the name of your Admin and Clerical Collaborative Bank software provider? (None if software not used)
2. When did the contract for this provider start? (dd/mm/yyyy) (None if software not used)
3. When does the contract for this provider expire? (dd/mm/yyyy) (None if software not used)

Provider 2 (If applicable)
4. What is the name of your second Admin and Clerical Collaborative Bank software provider? (If you have more than one provider)
5. When did the contract for this second provider start? (dd/mm/yyyy)
6. When does the contract for this second provider expire? (dd/mm/yyyy)

Provider 3 (If applicable)
7. What is the name of your third Admin and Clerical Collaborative Bank software provider? (If you have more than one provider)
8. When did the contract for this third provider start? (dd/mm/yyyy)
9. When does the contract for this third provider expire? (dd/mm/yyyy)

Additional
10. What was the Trust’s total spend on Admin and Clerical Collaborative Bank fees in 2024 (excluding implementation)?
11. What was the Trust’s total spend on Admin and Clerical Collaborative Bank fees in 2025 (excluding implementation)?

Kind regards,

Appraisals (Medics) Provider

Contracts, ESR/Workforce

Under the Freedom of Information Act 2000, I am writing to request the following information:

1. What is the name of your Medics Appraisals software provider? (None if software not used)

2. What is the name of your second Medics Appraisals software provider? (If you have more than one software provider)

3. When did the contract for your Medics Appraisals software provider start? (dd/mm/yyyy) (None if software not used)

4. When does the contract for your Medics Appraisals software provider expire? (dd/mm/yyyy) (None if software not used)

5. When did the contract for your second Medics Appraisals software provider start? (dd/mm/yyyy) (If you have more than one software provider)

6. When does the contract for your second Medics Appraisals software provider expire? (dd/mm/yyyy) (If you have more than one software provider)

7. What was the Trust’s total spend on Medics Appraisals fees in 2024 – not incl. implementation?

8. What was the Trust’s total spend on Medics Appraisals fees in 2025 – not incl. implementation?

Sickness Absence – 2024

ESR/Workforce, Health, HR, Staffing

I would like to make a Freedom of Information Act request for the following information

Please provide:
– What is the distribution of sickness absence days amongst your organisation’s workforce by percentile?
– A breakdown of sickness absence in your organisation in 2024 by grade and function
– Details of what measures, interventions and support has your organisation provided to reduce sickness absence.
– A copy of your HR policies relating to sickness absence

If possible I would welcome this in a CSV file or similar (except for the policies which I would welcome in PDF or word ideally)

If any of the above needs clarification I would be more than happy to provide clarification.

Workforce Systems

ESR/Workforce, IT

I would like to make a request under Freedom of Information Act relating to Medics workforce systems
Please respond to the following questions
1. Which software provider does the Trust use for junior doctors rotas software
2. Which software provider does the Trust use for medics rostering software
3. Which software provider does the Trust use for medics job planning software
4. Which software provider does the Trust use for direct engagement management of medical locums software
5. Which software provider does the Trust use for master vendor management software
6. Which software provider does the Trust use for medics temporary staff management software
7. What was the annual cost for the Trust’s junior doctors rota software in the last FY
8. What was the annual cost for the Trust’s medics rostering software in the last FY
9. What was the annual cost for the Trust’s medics job planning software in the last FY
10. What is the contractual end date of your current junior doctors rota software
11. What is the contractual end date of your current medics rostering software
12. What is the contractual end date of your current direct engagement software
13. What is the contractual end date of your current medics job planning software
14. What is the contractual end date of your current medics temporary staff management software
15. What is the contractual end date of your current master vendor management software

Employee Ages

I’m looking to find out how many people your trust employs in all capacities who are aged over 70, over 80 and over 90 years old. Please can I have the figures for each of these age bands?

And can you please tell me how many people the trust employs overall? (Of all ages and in all capacities).

Permanent Medical Recruitment

I am writing to request the following information under the Freedom of Information Act 2000 in relation to permanent medical recruitment at your Trust:

1. A list of all permanent medical vacancies (e.g., Consultant or Specialty Doctor level) that have been advertised but remain unfilled, including the relevant specialties, over the past 12 months.
2. The number of permanent medical appointments made by the Trust during the same 12-month period.
3. The name, job title, and contact email address of the person who oversees and is responsible for all permanent medical recruitment across the Trust.

This request is made for research and planning purposes only and is not promotional in nature.

Please do not hesitate to contact me if any part of the request requires clarification.

Master / Neutral Vendor and E-Roster Platforms

Please can you provide me with the following information:

• Do you use a master or neutral vendor for your supply of Medical Staff (Doctors – all grades)?
• If yes, please supply the name of the master or neutral vendor
• When does the contract expire?

• What is the name of the e-rostering platform that you use to support with medical staff rosters e.g. RL Datix, Rotageek etc
• When does the contract expire?

Registered Nursing Recruitment

I would like to make a request under the Freedom of Information Act.

Please supply information on registered nursing recruitment at your trust over the last two financial years 2023-24 and 2024-25, and the months since the start of the 2025-26 financial year, answering the following questions:

1. Are there currently, or have there been any recruitment freezes in place affecting solely, or including, the registered nurse workforce [i.e band 5 and up] in the last two financial years, and/or up to present day?
I. If yes, have any of these recruitment freezes specifically targeted at entry level band 5 nurses [i.e: registered nurses on the starting pay point of band 5]?
II. If yes, please provide the timeframes and reason for the freezes.

2. How many band 5 registered nurse vacancies do you currently have at your trust?

3. How many entry-level band 5 domestically trained/recruited nurses have you recruited at your trust during the last two years? [Please also detail separately any internationally recruited nurses you have taken on in same time period]

Number of Community Nurses

I am currently writing an essay as part of my master’s degree and I have a question that I am trying to find an answer to: number of community nurses working for the Integrated Care Teams.
If you have even a rough estimate I would be so grateful if you could let me know.

Consultant Posts

Under the Freedom of Information Act, can you please supply for your NHS board:

● The total number of consultant-level doctors you currently have [WTE or equivalent]
● The total number of vacant consultant-level doctor posts you currently have [WTE or equivalent]

Please also supply:

● The total number of consultant-level posts substantially filled by agency locums for more than 6 months [WTE or equivalent]
● The total spend on agencies for locum consultants (both framework and non-framework) for the 2024/25 financial year [£s]
● Any existing or planned controls on recruitment of medical staff in 2025/26 [free text]

2024 Temporary Medical Staffing Data Request

I am requesting information relating to the permanent and temporary recruitment and staffing or medical doctors.
I would prefer to receive the information in the attached Excel spreadsheet.

Clinical Vacancy Rates

Please can you provide the current vacancy rates for the bellow staffing groups-

• Medical
• Nursing and Healthcare Assistants
• Scientific, Therapeutic and Technical (STT) and Allied Health Professionals (AHPs)
• Healthcare Scientists
• Administrative and Support Staff

Doctors Ethnic Groups – Bands – Complaints

1. How many doctors work for your trust? By the term doctor, I mean those who treat patients, not those with a PhD, and/or who are not clinicians.
2. Break these into their ethnic groups and their corresponding grades e.g., white, black, Asian or whichever way you ethnically monitor your staff. If, for example, positions have fewer than five doctors in their grade and ethnicity, please use an asterisk and explain there are fewer than five.
3. Provide a key to explain your grading system e.g. lowest to the highest band or vice versa.
4. In the following years, how many complaints did you receive about doctors under MHPS during the following years? 1 Jan-31 Dec 2021; 1 Jan-31 Dec 2022; 1 Jan-31 Dec 2023; 1 Jan-31 Dec 2024.
5. Please break these down into ethnic groups e.g., white, black, Asian or whichever way you record your data for the corresponding years. If your numbers are fewer than five, then use an asterisk.
6. Of these complaints, how many resulted in your investigating them? Please list these in the corresponding years.
7. Please break these down into ethnic groups e.g., white, black, Asian or whichever way you record your data for the corresponding years. If your numbers are fewer than five, then use an asterisk.
8. Of these investigations, how many resulted in a sanction, adverse judgement or other disciplinary action? Please be clear about what the sanction was. Please list these in the corresponding years.
9. Please break these down into ethnic groups e.g., white, black, Asian or whichever way you record your data for the corresponding years. If your numbers are fewer than five, then use an asterisk.
10. Of all complaints how many resulted in a doctor being suspended during the inquiry? Please list these in the corresponding years.
11. Please break these down into ethnic groups e.g., white, black, Asian or whichever way you record your data for the corresponding years. If your numbers are fewer than five, then use an asterisk.
12. Of all the complaints how many did you refer the doctor to the GMC? Please list these in the corresponding years.
13. Please break these into ethnic groups e.g., white, black, Asian or whichever way you record your data for the corresponding years. If your numbers are fewer than five, then use an asterisk.
14. During your considering complaints, what is the average length of your investigations?
15. Please give the average length of your considering a complaint in terms of ethnic groups e.g., white, black, Asian or whichever way you record your data. If your numbers are fewer than five, then use an asterisk.

Sick Days Taken by Nurses

This is an information request relating to sick days taken by nurses

Please include the following information for the following financial years: 2021/22, 2022/23, 2023/24, and 2024/25:

– Total number of days lost due to sick leave taken by NHS Nurses
– The total number of NHS nurses who took sick leave
– Total number of days lost to Mental Health issues taken by NHS nurses
– The total number of nurses who required sickness absence on mental health grounds
– The number of NHS nurses taking more than seven days of absence without a sick note
– The total number of days lost in excess of the seven days.

For example, if an individual has taken off 10 days without a sick note, then this would be 3 days in excess of the seven days

DEI Positions in NHS Trusts

What is the total number of staff hired in a diversity, equality, equity or inclusion role?

What was the total spend on diversity, equality and equity or inclusion, including staff salaries and external training bodies and courses for the last financial year?

Clinical Vacancy Rates

I am writing to request information under the freedom of information act on your organisation’s vacancy rates.
1. Please can you provide the current vacancy rates for the bellow staffing groups-
• Medical
• Nursing and Healthcare Assistants
• Scientific, Therapeutic and Technical (STT) and Allied Health Professionals (AHPs)
• Healthcare Scientists
• Administrative and Support Staff
2. Please can you provide the three job roles with the highest vacancy rates in your organisation? For example Psychiatry, Psychology, Mental Health Nursing etc

Please note while question one refers to staffing groups, question two is referring to specific job roles outlined by NHS England under the heading Mental Health Roles found here- https://www.england.nhs.uk/mental-health/working-in-mental-health/

Nursing Shifts for Agencies to Fill

Freedom of Information Request – Ref: 263-2024 Thank you for your recent Freedom of Information...

Temporary Agency Staffing

Under the Freedom of Information Act 2000, could you please provide me with the following information in relation to temporary agency staffing.

1. Does your organisation engage a Neutral Vend or Master Vend agency supplier for:
a. Medical
i. Name of the NV or MV agency supplier
ii. Expiry date of contract with the NV or MV agency supplier?

b. Allied Health Professionals (AHPs)
i. Name of the NV or MV agency supplier
ii. Expiry date of contract with the NV or MV agency supplier

c. Non-Medical, Non-Clinical (NMNC)
i. Name of the NV or MV agency supplier
ii. Expiry date of contract with the NV or MV agency supplier

d. Nursing
i. Name of the NV or MV agency supplier
ii. Expiry date of contract with the NV or MV agency supplier

2. Does your organisation utilise a Direct Engagement (DE) supplier for:
a. Medical
i. Name of the DE provider
ii. Expiry date of contract with the DE provider
iii. % of DE currently achieved

b. Allied Health Professionals (AHPs)
i. Name of the DE provider
ii. Expiry date of contract with the DE provider
iii. % of DE currently achieved

c. Non-Medical, Non-Clinical (NMNC)
i. Name of the DE provider
ii. Expiry date of contract with the DE provider
iii. % of DE currently achieved

3. For the most recent Financial Year you have available please can you supply the spend figures on temporary agency staffing (worker pay & agency commission only) for:
a. Medical
b. Allied Health Professionals (AHPs)
c. Non-Medical, Non-Clinical (NMNC)
d. Nursing

4. For the most recent Financial Year you have available please can you supply the number of hours worked by temporary agency workers for:
a. Medical
b. Allied Health Professionals (AHPs)
c. Non-Medical, Non-Clinical (NMNC)
d. Nursing
6. Where a contract is in place for the provision of a Neutral Vend, Master Vend and/or a Direct Engagement supplier, please can you advise who the lead contact or responsible officer within the organisation is for this contract?
– Name:
– Job title:
– Email:

7. Alternatively please can you advise who is responsible for temporary agency staffing at the organisation across the following departments:
a. Workforce Lead
Name:
Job Title:

b. Procurement Lead
Name:
Job Title:

c. Finance Lead
Name:
Job Title:

Agency spend for doctors

ESR/Workforce, Finance

In the period 1st November 2024 to 31st January 2025 please provide a breakdown of:
• Total trust spend with framework agencies for locum doctors
Please provide a further breakdown for locum doctors by:
• Spend per grade
• Spend per specialty
• Spend per agency name
 
In the period 1st November 2024 to 31st January 2025 please provide a breakdown of:
• Total trust spend with off-framework agencies for locums doctors
Please provide a further breakdown for locum doctors by:
• Spend per grade
• Spend per specialty
• Spend per agency name
 
In the period 1st November 2024 to 31st January 2025 please provide a breakdown of:
• Total trust spend with the internal trust bank or associated external provider for locum doctors
Please provide a further breakdown for locum doctors by:
• Spend per grade
• Spend per specialty
• Spend per internal or associated external provider

Please confirm your allocated budget for agency locum doctors for the period 1st November 2024 to 31st January 2025

Please confirm the name of the framework used for the supply of locum doctors in your trust.

Rostering & Self- Rostering

I am writing to request information under the Freedom of Information Act regarding Rostering and Self-Rostering. Please can you complete the below questions:

1. Please provide the rostering solution used for the below staffing groups. Where more than one supplier is used for each staff group, please provide the name of each supplier.

· Medical & Dental

· Nursing & Health Care Assistants

· Scientific, Therapeutic & Technical Staff including of Allied
Health Professionals

· Administration and Estates

2. Please list below the staffing groups where e-rostering is currently live and being used?

3. Please tick the below Medical Specialities that are currently rostered on the system

· General Medicine

· General Surgery

· Anaesthetics

· Obstetrics and Gynaecology

4. What percentage of workforce are rostered on the system? Please list the percentages by the staffing groups listed below-

· Medical & Dental

· Nursing & Health Care Assistants

· Scientific, Therapeutic & Technical Staff including of Allied
Health Professionals

· Administration and Estates

5. What is the contract start date for your rostering supplier/suppliers? Please list the name of the supplier and contract start date.

6. What is the contract end date for your rostering supplier/suppliers? Please list the name of the supplier and contract end date.

7. What was the annual cost of your rostering supplier/ suppliers for the financial year 22/23 (April 2022 – March 2023)?

8. Did the organisation use a framework to procure your rostering supplier/ suppliers? Please state the name of the supplier and framework it was procured from.

9. From the table below please indicate which interfaces are being used and at what frequency?

Interface
In/Out Daily Weekly Monthly Ad Hoc
ESR Generic Attendance Inbound Interface Out
ESR Generic Absence Inbound Interface Out
ESR Generic Outbound Interface In
E-Job Planning
In/Out
Junior Doctors
In/Out
Staffbank / Agency In/Out
Identity Provider Servers In/Out

Self Rostering
1. Does your organisation use self rostering? (If yes, please complete the below questions. If no, please ignore) 2. Please list below the staffing groups where self- rostering is currently being used?
3. What percentage of your workforce is currently utilizing self-rostering?
4. Are manual or technology based mechanisms used to facilitate self-rostering?

Medical temp staff supply/Associated costs