Freedom of Information Request – Ref: FOI 512-2025
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
1. A copy of your Trusts SAR Policy and Information Sharing Policy
Our response:
The Trust does not have an Information Sharing Policy or a SAR Policy. We do have an “Access to Records Policy” link below;
4.1 – Access to Health Records Policy V7 – FEB 2024
You asked:
2. Copies of SOPs or documents used for training and guidance to your SAR staff (or the staff that processes SARs on behalf of the Trust) e.g. reviewing for third party material, recognising a SAR etc
Our response:
The following document and website are used for in-house training;
Subject access requests (also known as SARs or right of access) | ICO
Guidelines – Subject Access Requests – June 2024 v.01_Redacted
You asked:
3. The number of WTE employed in your SAR teams, including A4C banding
Our response:
1 x WTE Band 4,
1.6 x WTE Band 3
plus
Bank Staff Band 3 Ad hoc
You asked:
4. The structure for SAR team
Our response:
The Band 4 supervises the Band 3 SAR Team on a day-to-day basis
You asked:
5. Compliance rate for the following calendar years: 22, 23, 24, 25(thus far)
Our response:
Compliance Rate 2022 = 94.76%
Compliance Rate 2023 = 83.64%
Compliance Rate 2024 = 96.85%
Compliance Rate 2025 = 99.25%
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.