Freedom of Information Request – Ref: FOI 375-2025
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
1. Please provide the rostering solution used for the below staffing groups. Where more than one supplier is used for each staff group, please provide the name of each supplier.
Our response:
– Medical & Dental: RL Datix (Allocate)
– Nursing & Health Care Assistants: RL Datix (Allocate)
– Scientific, Therapeutic & Technical Staff including of Allied Health Professionals: RL Datix (Allocate)
– Administration and Estates: RL Datix (Allocate)
You asked:
2. Please list below the staffing groups where e-rostering is currently live and being used?
Our response:
| Additional Clinical Services |
| Allied Health Professionals |
| Medical and Dental |
| Nursing and Midwifery Registered |
| Administrative and Clerical |
| Add Prof Scientific and Technic |
| Estates and Ancillary |
You asked:
3. Please tick the below Medical Specialities that are currently rostered on the system
Our response:
– General Medicine: currently rostered on the system
– General Surgery: Not applicable
– Anaesthetics: Not applicable
– Obstetrics and Gynaecology: Not applicable
You asked:
4. What percentage of workforce are rostered on the system? Please list the percentages by the staffing groups listed below
– Medical & Dental
– Nursing & Health Care Assistants
– Scientific, Therapeutic & Technical Staff including of Allied Health Professionals
– Administration and Estates
Our response:
100% of staff are on the rotas but we the Trust is unable to identify the percentage of each group actually rostered on any report
You asked:
5. What is the contract start date for your rostering supplier/suppliers? Please list the name of the supplier and contract start date.
Our response:
RL Datix (Allocate) 31/12/2024
You asked:
6. What is the contract end date for your rostering supplier/suppliers? Please list the name of the supplier and contract end date
Our response:
RL Datix (Allocate) 31/12/2028
You asked:
7. What was the annual cost of your rostering supplier/ suppliers for the financial year 22/23 (April 2022 – March 2023)?
Our response:
22/23 £145,321
You asked:
8. Did the organisation use a framework to procure your rostering supplier/ suppliers? Please state the name of the supplier and framework it was procured from.
Our response:
Health Trust Europe framework
You asked:
9. From the table below please indicate which interfaces are being used and at what frequency
Interface
In/Out Daily Weekly Monthly Ad Hoc
Our response:
ESR Generic Attendance Inbound Interface: Out – Monthly
ESR Generic Absence Inbound Interface: Out– Monthly
ESR Generic Outbound Interface: In – Daily
E-Job Planning: Not linked
Junior Doctors: The Trust uses additional systems called Oriel and TIS (Trainee Information System) and these are both ad hoc
Staffbank / Agency: In/Out – Weekly
Identity Provider Servers: In/Out Not applicable
You asked:
Self Rostering
1. Does your organisation use self rostering? (If yes, please complete the below questions. If no, please ignore)
Our response:
No
You asked:
2. Please list below the staffing groups where self- rostering is currently being used?
3. What percentage of your workforce is currently utilizing self-rostering?
4. Are manual or technology based mechanisms used to facilitate self-rostering?
Our response:
Not applicable
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.