Freedom of Information Request – Ref: GHC-08102025-765488
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
Question 1 – Are PATIENT NOTES* in your trust: all paper, all electronic, or a mixture of both?
If patient notes are primarily electronic:
– When did the trust transition from paper to electronic?
– What is the name of the electronic patient record platform used?
– If patient notes are primarily paper:
– Are there plans to transition from paper to electronic? If yes, when?
Our response:
Patient notes are a mixture of both paper and electronic but primarily electronic. The transition to electronic records started in 2022. The electronic patient record platforms used are RIO and SystmOne.
You asked:
Question 2 – Are DRUG CHARTS in your trust all paper, all electronic, or a mixture of both?
– If drug charts are primarily electronic:
– When did the trust transition from paper to electronic?
– What is the name of the electronic prescribing system used?
– If drug charts are primarily paper:
– Are there plans to transition from paper to electronic? If yes, when?
Our response:
Drug charts are a mixture of both paper and electronic. Physical Health began transitioning to electronic records at the beginning of 2013, Mental Health and Learning Disabilities began in 2020. The electronic prescribing systems used are RIO and SystmOne.
You asked:
Question 3 – Do the following departments in your trust use paper PATIENT NOTES (either partially or fully)? Please indicate Yes, No or Not sure / Not applicable.
– Inpatient wards
– Outpatients
Our response:
Inpatient and Outpatient wards – yes, partially.
You asked:
Question 4 – Do the following departments in your trust use paper DRUG CHARTS (either partially or fully)? Please indicate Yes, No or Not sure / Not applicable.
– Inpatient wards
– Outpatients
Our response:
Inpatient wards – yes, a small number of paper charts for specific areas, eg End of Life and Warfarin.
Outpatients – Not applicable, prescribing is via a Gloucestershire Hospitals NHS Foundation Trust system.
You asked:
Question 5- Are fax machines still used in any part of your trust? (Yes / No)
Our response:
No
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.