Freedom of Information Request – Ref: FOI 368-2025
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
1. How many paper medical records does the Trust have as a data controller?
Our response:
Not known
You asked:
2. How many primary on-site record libraries are there? (Just looking for primary storage locations, not local departmental stores etc. as that would take a long time to reply to).
Our response:
None
You asked:
3. How many off-site record libraries are there?
Our response:
None
You asked:
4. Is records management outsourced for some paper medical records?
Our response:
Yes
You asked:
5. Is records management outsourced for all paper medical records?
Our response:
No
You asked:
6. How many records are Trust-managed and how many are outsourced to a records management provider?
Our response:
Not known
You asked:
7. If some or all records management is outsourced, what is the records management provider(s) company name(s)?
Our response:
Crown Records Management
Iron Mountain
You asked:
8. Is the company (if more than 1, please list) a Data Controller and/or a Data Processor for the Trust?
Our response:
Crown Records Management – Processor
Iron Mountain – Processor
You asked:
9. How many records has the Trust authorised and had destruction undertaken for within the last two years (2022/23 & 2023/24)?
Our response:
2022/2023 = None
2023/2024 = None
You asked:
10. Was destruction undertaken by a BS15713 provider?
Our response:
No
You asked:
11. If yes, which of the following are they accredited to: BS15713:2009 or BS15713:2023?
Our response:
Not applicable
You asked:
12. If records management is outsourced, does this include active records (records that have been in active circulation within the last three years)?
Our response:
No
You asked:
13. If records management is outsourced, does this include dormant records (records that have been in active circulation in the last four to eight years)?
Our response:
No
You asked:
14. Can I have an OGL for this? Can you tell me how I go about doing that?
Our response:
The information provided can be used freely under OGL
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.