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Freedom of Information request Microsoft Office (O365)

Response published: 12 March 2026

FOI Request

Dear FOI Officer I am writing to request information under the Freedom of Information Act 2000. I would be grateful if you could complete the attached spreadsheet which has all of the information I am requesting. If you can complete the attachment with your organisation name at the top I would be very grateful. You may need to expand the columns in excel to see all of the questions. Questions Answers Organisation Name Gloucestershire Health and Care NHS Foundation Trust Do all of your users primarily use a LOCAL Trust owned O365 tenant for email/Teams or are you on the central national tenant (nhs.net) Local/Central Do you use the central tenant InTune MDM yes/no Do you use your own InTune MDM yes/no If not using InTune as MDM, which product do you use Name of product here Do you have PowerBI/Fabric in central tenant yes/no Do you have a Microsoft Enterprise Agreement yes/no Microsft end user license costs 22/23 (ex VAT) Costs as a figure here Microsft end user license costs 23/24 (ex VAT) Costs as a figure here Microsft end user license costs 24/25 (ex VAT) Costs as a figure here Microsft end user license costs 25/26 (ex VAT) - to date Costs as a figure here Do you have plans to move to the central tenant if you have not already yes/no Microsoft License renewal date Date here End User Licenses most recently purchased below Microsoft License Name Total Number of Licenses purchased Enterprise Mobility + Security E3 Enterprise Mobility + Security E5 Exchange Online (Plan 2) Microsoft 365 Apps for enterprise Microsoft 365 Copilot Microsoft 365 E3 Microsoft 365 E5 Microsoft 365 F3 Microsoft Entra ID P1 Microsoft Entra ID P2 Microsoft Intune Plan 1 Device Microsoft Intune Plan 1 User Microsoft Teams Domestic Calling Plan Microsoft Teams Phone Standard Microsoft Teams Premium Microsoft Teams Rooms Pro Office 365 E1 Office 365 E3 Office 365 E5 Planner and Project Plan 3 Planner and Project Plan 5 Planner Plan 1 Power Automate Premium Power BI Pro Project Online Essentials Visio Plan 1 Visio Plan 2 Any other end user Microsoft Licenses below If this information is already publicly available, please direct me to where I can find it. I would prefer to receive the information in CSV or excel spreadsheet format please Please just reply to this email with the relevant attachment completed. Yours faithfully,

FOI Response

Freedom of Information Request – Ref: FOI 056-2026

Thank you for your recent Freedom of Information request. Please find our response below.

You asked:

Questions Answers
Organisation Name Gloucestershire Health and Care NHS Foundation Trust
Do all of your users primarily use a LOCAL Trust owned O365 tenant for email/Teams or are you on the central national tenant (nhs.net) Local
Do you use the central tenant InTune MDM yes/no
Do you use your own InTune MDM yes/no
If not using InTune as MDM, which product do you use Name of product here
Do you have PowerBI/Fabric in central tenant yes/no
Do you have a Microsoft Enterprise Agreement yes/no
Microsft end user license costs 22/23 (ex VAT) Costs as a figure here
Microsft end user license costs 23/24 (ex VAT) Costs as a figure here
Microsft end user license costs 24/25 (ex VAT) Costs as a figure here
Microsft end user license costs 25/26 (ex VAT) – to date Costs as a figure here
Do you have plans to move to the central tenant if you have not already yes/no
Microsoft License renewal date Date here
End User Licenses most recently purchased below
Microsoft License Name Total Number of Licenses purchased
Enterprise Mobility + Security E3
Enterprise Mobility + Security E5
Exchange Online (Plan 2)
Microsoft 365 Apps for enterprise
Microsoft 365 Copilot
Microsoft 365 E3
Microsoft 365 E5
Microsoft 365 F3
Microsoft Entra ID P1
Microsoft Entra ID P2
Microsoft Intune Plan 1 Device
Microsoft Intune Plan 1 User
Microsoft Teams Domestic Calling Plan
Microsoft Teams Phone Standard
Microsoft Teams Premium
Microsoft Teams Rooms Pro
Office 365 E1
Office 365 E3
Office 365 E5
Planner and Project Plan 3
Planner and Project Plan 5
Planner Plan 1
Power Automate Premium
Power BI Pro
Project Online Essentials
Visio Plan 1
Visio Plan 2
Any other end user Microsoft Licenses below

Our response:

Questions Answers
Organisation Name Gloucestershire Health and Care NHS Foundation Trust
Do all of your users primarily use a LOCAL Trust owned O365 tenant for email/Teams or are you on the central national tenant (nhs.net) Local
Do you use the central tenant InTune MDM Not yet
Do you use your own InTune MDM Eventually, in talks
If not using InTune as MDM, which product do you use WASP, MDE
Do you have PowerBI/Fabric in central tenant yes
Do you have a Microsoft Enterprise Agreement yes
Microsft end user license costs 22/23 (ex VAT) Approx. £103 per user, per annum
Microsft end user license costs 23/24 (ex VAT) Approx. £96.70 per user, per annum
Microsft end user license costs 24/25 (ex VAT) Approx. £96.70 per user, per annum
Microsft end user license costs 25/26 (ex VAT) – to date Approx. £84 per user, per annum
Do you have plans to move to the central tenant if you have not already yes
Microsoft License renewal date June 13th
End User Licenses most recently purchased below
Microsoft License Name Total Number of Licenses purchased
Enterprise Mobility + Security E3 5837
Enterprise Mobility + Security E5 N/A
Exchange Online (Plan 2) N/A
Microsoft 365 Apps for enterprise 5656
Microsoft 365 Copilot 45
Microsoft 365 E3 0
Microsoft 365 E5 1
Microsoft 365 F3 0
Microsoft Entra ID P1 0
Microsoft Entra ID P2 5835
Microsoft Intune Plan 1 Device 0
Microsoft Intune Plan 1 User 0
Microsoft Teams Domestic Calling Plan 0
Microsoft Teams Phone Standard 0
Microsoft Teams Premium 1
Microsoft Teams Rooms Pro 1
Office 365 E1 5837
Office 365 E3 23
Office 365 E5 1
Planner and Project Plan 3 20
Planner and Project Plan 5 0
Planner Plan 1 15
Power Automate Premium 5
Power BI Pro 1
Project Online Essentials 0
Visio Plan 1 3
Visio Plan 2 5
Any other end user Microsoft Licenses below No

Next steps:

Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:

Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk

If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.