Freedom of Information Request – Ref: FOI 204-2025
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
Consultants, SAS Doctors, Allied Health Professionals (AHPs)
1. Does your organisation use job planning software?
2. If yes, please can you specify the name of the job planning supplier?
3. If no, could you please specify how you carry out job planning?- for example paper based, Excel, Microsoft word, Other- please state
4. What is the contract start date for your job planning supplier?
5. What is the contract end date for your job planning supplier?
6. What was the annual cost of your job planning supplier for the financial year 24/25 (April 2024 – March 2025)?
7. Is job planning in your organisation demand led?
8. If yes, what frequency is it reviewed? (Monthly, Quarterly, Annually)
9. For each staffing group what percentage of staff is job planning rolled out to?
10. What other third-party systems does your Job planning system integrate with?
Our response:
| Consultants | SAS Doctors | Allied Health Professionals (AHPs) | |
| 1. Does your organisation use job planning software? | Yes | Yes | Pilot underway |
| 2. If yes, please can you specify the name of the job planning supplier? | SARD | SARD | L2P – Patchwork Health |
| 3. If no, could you please specify how you carry out job planning?- for example paper based, Excel, Microsoft word, Other- please state | Not applicable | Not applicable | Excel workbook |
| 4. What is the contract start date for your job planning supplier? | 01/04/2023 | 01/04/2023 | 31/12/2024 |
| 5. What is the contract end date for your job planning supplier? | 31/03/2026 | 31/03/2026 | 30/12/2026 |
| 6. What was the annual cost of your job planning supplier for the financial year 24/25 (April 2024 – March 2025)? | £7,900 plus VAT – includes revalidation and appraisal modules as well as job planning | £7,900 plus VAT – includes revalidation and appraisal modules as well as job planning | 15,650 pa |
| 7. Is job planning in your organisation demand led? | It is a requirement for all doctors on substantive contracts | It is a requirement for all doctors on substantive contracts | Not applicable – pilot |
| 8. If yes, what frequency is it reviewed? (Monthly, Quarterly, Annually) | Annually as a minimum, and amended if a role changes | Annually as a minimum, and amended if a role changes | Annually as a minimum, and amended if a role changes or on request |
| 9. For each staffing group what percentage of staff is job planning rolled out to? | 100 percent of substantive doctors | 100 percent of substantive doctors | Pilot cohort N438 |
| 10. What other third-party systems does your Job planning system integrate with? | We do not integrate SARD with any other systems | We do not integrate SARD with any other systems | No integration at present exploring interoperability with e roster |
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.