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Responses > Information on Late Payment

Freedom of Information request Information on Late Payment

Response published: 19 August 2025
Finance

FOI Request

We request under FOIA that you provide, (preferably in Microsoft Excel or an equivalent machine-readable format) the following information in respect of suppliers which were not paid in within 30 days for the period starting 1 April 2019 to the date of this request: 1. Supplier Name 2. Invoice Date 3. Gross Invoice Value 4. Payment Date 5. Late Payment Compensation or Interest Paid (if any)

FOI Response

Freedom of Information Request – Ref: FOI 117-2025

Thank you for your recent Freedom of Information request. Please find our response below.

You asked:

We request under FOIA that you provide, (preferably in Microsoft Excel or an equivalent machine-readable format) the following information in respect of suppliers which were not paid in within 30 days for the period starting 1 April 2019 to the date of this request:

  1. Supplier Name
  2. Invoice Date
  3. Gross Invoice Value
  4. Payment Date
  5. Late Payment Compensation or Interest Paid (if any)

Our response:

Please see the links below:

Number and values of invoices 2019 – 2021

Number and values of invoices 2021 – 2025

Late payment charges

Clarification of Questions Received – 10 January 2026 – This is not a question about what reports The Trust have produced (or can reproduce), or whether a particular historic analysis can be re-run. It is simply about what data fields are recorded/held in your finance/accounts system, and for what periods.

You asked:

Please could you confirm, for each of the fields below:

  1. whether it is recorded in your finance/accounts system (Yes/No); and
  2. if yes, the date range for which it is held (for example, “from April 2019”, “from January 2022”, etc.).

Please reply by placing “Yes/No” and the date range next to each item:

  • Supplier name
  • Invoice date
  • Invoice received date
  • Invoice approval date
  • Gross invoice value
  • Due date
  • Payment date
  • Payment terms
  • Late payment compensation or interest paid

Our response:

Supplier name – Yes from April 2021

Invoice date – Yes from April 2021

Invoice received date – Yes from April 2021

Invoice approval date – No – The recording of when a full / partial credit note is received or necessary backup received  or a dispute query  is settled is inconsistently recorded on ledger since April 2021 and there is a manual review and manual adjustment for these issues to assess Prompt Payment Compliance . The Goods Received date for each delivery is recorded.

Gross invoice value – Yes from April 2021

Due date – Automatically set to Immediate Payment once approved

Payment date – Yes from April 2021

Payment terms – Automatically set as Immediate Payment in next payment run once approved

Late payment compensation or interest paid – No – Claims are not connected on ledger to original invoice(s) although manually checked before approval

Next steps:

Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:

Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk

If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.