Freedom of Information Request – Ref: FOI 228-2026
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
Contract Award Notice for the Supply of Electricity.
1. Please confirm the framework agreement from which the contract was called off, including the framework reference number (if not already publicly available).
Our response:
The contract was called off from West Mercia Energy’s flexible electricity framework, reference BIP800.
You asked:
2. Please provide any recorded information, including any business case, option appraisal, procurement strategy or approval documentation, setting out the reasons for selecting this framework and Public Buying Organisation for the procurement.
Our response:
Please see the combined response to questions 2, 3 and 5 below.
You asked:
3. Please confirm whether, prior to selecting West Mercia Energy, the Trust considered any alternative procurement routes or delivery models for the procurement of its electricity supply, including other Public Buying Organisations, framework providers, third-party intermediaries (TPIs) or direct market procurement. If so, please provide any recorded evaluation, option appraisal, business case or comparison undertaken, together with the recorded reasons for selecting the chosen procurement route.
Our response:
Please see the combined response to questions 2, 3 and 5 below.
You asked:
4. Please provide the estimated annual electricity consumption (kWh) covered by the contract.
Our response:
Approximately 5.5 million kWh per annum.
You asked:
5. Please provide any recorded information showing how value for money was assessed prior to awarding the contract, including any benchmarking, financial appraisal or comparison of procurement options.
Our response:
Combined response to questions 2, 3 and 5.
Following a review of the information held by the Trust, we can confirm that the energy procurement exercise referred to in your request was undertaken in accordance with the applicable procurement requirements and the Trust’s internal procurement procedures.
The Trust does not hold formal decision-making papers, business cases, option appraisals, procurement strategy documents or approval documents specifically relating to the original decision to procure the energy services through West Mercia Energy. However, for the renewal process it was determined in correspondence between the Procurement and Estates departments that the main benefits of continuing with this contract were:
West Mercia Energy provides a fully managed service provision, with the following benefits:
- A fully flexible, risk managed energy procurement
- Full bill validation, payment management, and proven energy cost avoidance
- Annual price validation
- Full query management
- Access to all data via myWME portal
- Siteworks provision
- Contract Management – Quarterly portfolio / performance reviews with WME Snr Mgt
- Detailed, site level budget support
- Quarterly review meetings
- Detailed annual pricing file, issued before the new pricing period
- Excellent Customer Service
- Annual networking events
The CCS/GCA National NHSE Energy Basket option was also considered. However, initial discussions demonstrated that it did not include the additional benefits identified above and it was therefore not pursued. No further recorded evaluation, option appraisal, business case or comparison is held by the Trust.
You asked:
6. Please provide the name, job title and department of the officer responsible for contract management following award.
Our response:
The department responsible for contract management is Estates, and the relevant role is the GHC Energy Manager, who can be contacted via GHCEstates@GHC.nhs.uk. The Trust considers the name of the individual officer to be personal data and is withholding this under section 40(2) of the Freedom of Information Act 2000, as disclosure would be unfair and would contravene the data protection principles.
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss20@nhs.net
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.