Freedom of Information Request – Ref: FOI 231-2025
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
1) AI Systems in use
- A list of tools, platforms or systems currently deployed or being piloted/trialled.
- The purpose and function of each of the above.
- The departments or services where these are operational.
Our response:
- Copilot – as a trail
- To assist and support corporate administrative functions
- Corporate functions
You asked:
2) Procurement and development
- Details of any contracts, tenders or partnerships with external providers for AI solutions.
- Total expenditure on AI related technologies over the past three financial years, broken down by year.
Our response:
- NA (Co-pilot is part of our MS Licensing)
You asked:
3) Governance and Ethical Oversight
- Copies of, or information relating to, any internal policies, frameworks or guidance documents relating to the use of AI.
- Any ethical review processes or risk assessments conducted prior to deployment.
- Details of any group responsible for the oversight of AI use within your organisation.
Our response:
- NA as there is no formal policy at present, the Trust is presently working through what that might look like.
You asked:
4) Impact on Workforce
- Any assessments, reports or internal communications regarding the impact of AI on staffing levels, job roles or workforce planning (including recruitment, redundancy).
- Information on any roles that have been automated, restructured or made redundant due to AI implementation.
- Details of any training, redeployment or upskilling initiatives offered to staff in response to the adoption of AI.
- Any consultations with trade unions or staff representatives regarding AI-related changes.
Our response:
- At present this is not applicable, however staff side will be consulted on a formal policy.
You asked:
5) Performance and Evaluation
- Evaluations, audits or performance reviews of AI systems, as referenced in section 1.
- Evidence of how AI systems have affected service delivery, decision-making or operational efficiency.
Our response:
- Not applicable
You asked:
6) Data protection and privacy
- Types of data used to train or operate AI systems, including whether this data is synthetic or not.
- Measures in place to ensure compliance with data protection legislation, including the DPA 2018 and UK GDPR.
- Procedures for handling bias, transparency and accountability in AI decision-making.
Our response:
- Not applicable
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.