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Responses > Applicant Tracking System (ATS)

Freedom of Information request Applicant Tracking System (ATS)

Response published: 18 February 2026
Contracts

FOI Request

Dear Freedom of Information Team, I am writing to make a request under the Freedom of Information Act 2000. Please provide the following information relating to the Applicant Tracking System (ATS) currently used by Gloucestershire Health and Care NHS Foundation Trust: ATS details • The name of the Applicant Tracking System currently in use: • The supplier/vendor of the system: Contract information • The start date of the current ATS contract: • The end date of the current ATS contract: • Any extension options included within the contract (if applicable): • Contract value (£): Future procurement • Whether the Trust intends to re tender for the ATS at the end of the current contract: • If known, the anticipated timeframe for any future tender or procurement process: Contract ownership • The job title and department of the officer with primary responsibility for managing the current ATS contract: Procurement responsibility • The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Trust: If any part of this request is exempt from disclosure, please identify the relevant exemption(s) and provide any information that can be disclosed. I am happy to receive the response by email. If clarification is required to process this request, please let me know as soon as possible. I understand that under the Freedom of Information Act, you are required to respond within 20 working days. Kind regards,

FOI Response

Freedom of Information Request – Ref: FOI 029-2026

Thank you for your recent Freedom of Information request. Please find our response below.

You asked:

ATS details – The name of the Applicant Tracking System currently in use and the supplier/vendor of the system:

Our response:

Applicant Tracking System – Trac

Vendor/supplier – Civica

You asked:

Contract information – Start and end date of the current ATS contract, any extension options included within the contract (if applicable) and Contract value (£):

Our response:

Start date – 07 April 2024

End date – 06 April 2027

Extensions included within contract – None

Contract value – c. £25k

You asked:

Future procurement – Whether the Trust intends to re tender for the ATS at the end of the current contract.  If known, the anticipated timeframe for any future tender or procurement process:

Our response:

No discussion have been held yet.

You asked:

Contract ownership – The job title and department of the officer with primary responsibility for managing the current ATS contract:

Our response:

James Ball, Head of HR and OD, james.ball@ghc.nhs.uk

You asked:

Procurement responsibility – The job title and department of the person primarily responsible for procurement of recruitment or HR systems within the Trust:

Our response:

Michelle Okonta, Procurement Manager, michelle.okonta@nhs.net

Next steps:

Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:

Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk

If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.