Freedom of Information request Calculation of Holiday Pay

        13.9 Pay during annual leave will include regularly paid supplements, including any recruitment and retention premia, payments for work outside normal hours and high cost area supplements. Pay is calculated on the basis of what the individual would have received had he/she been at work.

For example, rolled up holiday pay (percentage multiplier, often known as WTD payment), AfC average pay or other (please specify).

 In your answer please specify:

 a.  Whether the calculation of holiday pay includes regularly paid supplements as set out in 13.9, including but not limited to regularly worked nights, weekends and bank holidays (i.e. unsocial hours).

 b. The reference period used to calculate the inclusion of unsocial hours payments in holiday pay.

Please provide copies of any Trust policies, payroll guidance, standard operating procedures or local agreements governing the calculation of holiday pay. 

The Trust does not use rolled-up holiday pay for substantive employees. Since implementation of the national ESR AfC Average Pay functionality, annual leave pay is calculated using the AfC Average Pay methodology.

WTD is paid at 12.07% to bank workers.

2a. Inclusion of regularly paid supplements

Yes. The calculation includes regularly paid supplements as required by Section 13.9, including:

• Unsocial hours payments (nights, weekends and bank holidays where applicable)
• Qualifying overtime
• Additional standard hours
• Recruitment and retention premia (where applicable)
• Other qualifying AfC enhancement payments

2b. Reference period

The Trust applies the nationally supported ESR AfC Average Pay methodology.

Staff with regular working patterns: 52 weeks

Staff with irregular working patterns: 52 weeks

The applicable reference period is used to calculate average qualifying earnings for annual leave payments.

 Please select from the following options:

· This is paid as overtime (i.e. time and a half)

· This is managed through a bank system

· Other – please specify

• Additional standard hours for part-time employees are generally paid at plain time rates until full-time hours are reached.
• Overtime for eligible AfC staff is paid in accordance with Agenda for Change overtime provisions.
• Some additional shifts may also be undertaken through the Trust Bank arrangements.

Following national NHS Staff Council agreements arising from the Flowers case and subsequent national guidance, regularly worked overtime and additional standard hours are included within the AfC Average Pay calculation where they meet the relevant criteria.

• Regular working patterns: 52 weeks
• Irregular working patterns: 52 weeks

Please specific the multipliers you use.

AfC Average Pay is shown as a separate payroll element on the employee’s payslip where applicable.

 Please specific the multipliers you use (if applicable).

 Please provide copies of any Trust policies for bank workers.

The Trust does not apply AfC Average Pay to bank-only assignments. Historically, holiday pay for bank work has been paid using a Working Time Directive (WTD) percentage methodology, commonly referred to as rolled-up holiday pay.

The Trust can provide copies of current Bank Staff policies and guidance documents relating to holiday pay arrangements for bank workers. Relevant national guidance is also publicly available within the NHS Terms and Conditions of Service Handbook:  https://www.nhsemployers.org/publications/tchandbook and NHS Staff Council guidance on holiday pay and AfC Average Pay arrangements: https://www.nhsemployers.org/articles/holiday-pay