Gloucestershire Health and Care- NHS Trust logo
with you, for you
Responses > 308-2023

Freedom of Information request 308-2023

Response published: 21 December 2023

FOI Request

I am writing to request information under the freedom of information act regarding your organisations rostering utilisation. Please can you complete the below questions. 1. Please provide the rostering solution used for the below staffing groups. Where more than one supplier is used for each staff group, please provide the name of each supplier. Medical & Dental Nursing & Health Care Assistants Scientific, Therapeutic & Technical Staff including of Allied Health Professionals Administration and Estates 2. Please list below the staffing groups where e-rostering is currently live and being used? 3. Please tick the below Medical Specialities that are currently rostered on the system- General Medicine General Surgery Anaesthetics Obstetrics and Gynaecology 4. What percentage of workforce are rostered on the system? Please list the percentages by the staffing groups listed below- Medical & Dental Nursing & Health Care Assistants Scientific, Therapeutic & Technical Staff including of Allied Health Professionals Administration and Estates 5. What is the contract start date for your rostering supplier/suppliers? Please list the name of the supplier and contract start date. 6. What is the contract end date for your rostering supplier/suppliers? Please list the name of the supplier and contract end date. 7. What was the annual cost of your rostering supplier/ suppliers for the financial year 22/23 April 2022 - March 2023.? 8. Are there any exit costs incurred for changing rostering supplier/ suppliers? If yes, please state the exit cost for each supplier 9. Did the organisation use a framework to procure your rostering supplier/ suppliers? Please state the name of the supplier and framework it was procured from. 10. From the table below please indicate which interfaces are being used and at what frequency? Interface In/Out Daily Weekly Monthly Ad Hoc ESR Generic Attendance Inbound Interface Out ESR Generic Absence Inbound Interface Out ESR Generic Outbound Interface In E-Job Planning In/Out Junior Doctors In/Out Staffbank / Agency In/Out Identity Provider Servers In/Out 11. Please provide the name of the organisations GOSWH Guardian of safe working hours. 12. Please provide the name of the organisations Lead Registrar 13. Please provide the name of the organisations Medical Education Director 14. Please provide the name of the chair of the Junior Doctors forum

FOI Response

Freedom of Information Request – Ref: FOI 308-2023
Thank you for your recent Freedom of Information request. Please find our response below.
1. Please provide the rostering solution used for the below staffing groups. Where more than one
supplier is used for each staff group, please provide the name of each supplier.
· Medical & Dental

· Nursing & Health Care Assistants
RL Datix – Optima
· Scientific, Therapeutic & Technical Staff including of Allied Health Professionals
RL Datix – Optima
· Administration and Estates
RL Datix – Optima
2. Please list below the staffing groups where e-rostering is currently live and being used?
Nursing & Health Care Assistants
Scientific, Therapeutic & Technical Staff including of Allied Health Professionals
Administration and Estates
3. Please tick the below Medical Specialities that are currently rostered on the system.
· General Medicine

· General Surgery

· Anaesthetics

· Obstetrics and Gynaecology

4. What percentage of workforce are rostered on the system? Please list the percentages by the staffing
groups listed below.
· Medical & Dental
0%
· Nursing & Health Care Assistants
90%
· Scientific, Therapeutic & Technical Staff including of Allied Health Professionals
54%
· Administration and Estates
50%
5. What is the contract start date for your rostering supplier/suppliers? Please list the name of the
supplier and contract start date.
RL Datix – 31/12/2019
6. What is the contract end date for your rostering supplier/suppliers? Please list the name of the
supplier and contract end date.
RL Datix – 30/12/2024
7. What was the annual cost of your rostering supplier/ suppliers for the financial year 22/23 April 2022
– March 2023.?
Commercial and Sensitive
8. Are there any exit costs incurred for changing rostering supplier/ suppliers? If yes, please state the
exit cost for each supplier
No exit fees, contract is fixed term
9. Did the organisation use a framework to procure your rostering supplier/ suppliers? Please state the
name of the supplier and framework it was procured from.
HealthTrust Europe LLP Framework Agreement
10. From the table below please indicate which interfaces are being used and at what frequency?
Interface In/Out Daily Weekly Monthly Ad
Hoc
ESR Generic Attendance Inbound
Interface
Out x
ESR Generic Absence Inbound
Interface
Out x
ESR Generic Outbound Interface In x
E-Job Planning In/Out
Junior Doctors In/Out
Staffbank / Agency In/Out Minute
by
minute
Identity Provider Servers In/Out
11. Please provide the name of the organisations GOSWH Guardian of safe working hours.
12. Please provide the name of the organisations Lead Registrar
13. Please provide the name of the organisations Medical Education Director
14. Please provide the name of the chair of the Junior Doctors forum