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Freedom of Information request 284-2122

Response published: 11 June 2023

FOI Request

Sent: 30 November 2021 16:36 To: Freedom of Information Subject: Freedom of Information Request This email originated from outside of the organisation. Do not click links or open attachments unless you recognise the sender and know the content is safe. If unsure, please contact ghcit@ghc.nhs.uk This is a Freedom of Information Request related to Electronic Healthcare Records in your Trust. This data is being collected for academic purposes. Questions follow below: Regarding Electronic Health Records EHR.: 1a. What primary EHR system does your Trust use, if any? 1b. Are electronic inpatient notes implemented in all sites within your Trust? If no, please state which sites do not have electronic notes. 1c. Is electronic recording of patient vital signs i.e. including but not limited to blood pressure, oxygen saturations, etc. implemented in all sites within your Trust? If no, please state which sites do not have electronic observation recording. 1d. Are electronic drug charts and prescribing implemented in all sites within your Trust? If no, please state which sites do not have electronic prescribing. Regarding EHR commissioning: 2a. Have you received any direction from a Clinical Commissioning Group CCG. or Integrated Care System ICS. regarding provision of past, present or future EHR systems? 2b. Have you ever undertaken any formal negotiations with other hospital Trusts about jointly procuring an EHR system, and if so, please state with whom and whether negotiations resulted in joint procurement of an EHR system? Regarding EHR interoperability: 3a. Assuming your Trust contains multiple hospital sites, are your EHR users able to directly access inpatient electronic notes from different hospital sites within your Trust? 3b. Aside from NHS spine summary care records SCR., are your EHR users able to directly access patient records held by local primary care EHRs e.g. by using an EHR web portal, or healthcare information exchange etc.? If yes, please specify the name of the system that enables this. 3c. Aside from NHS spine summary care records SCR., are your EHR users able to directly access patient records held on a separate hospital Trust's EHR? If yes, please specify which Trust's EHR where this interoperability is enabled. Your time is much appreciated.

FOI Response

Trust HQ
Edward Jenner Court
1010 Pioneer Avenue
Brockworth
Gloucester
GL3 4AW

E-mail: freedomofinformation@ghc.nhs.uk Website: www.ghc.nhs.uk
DATE: 28/12/2021
Freedom of Information Request – Ref: FOI 284-2122
Thank you for your recent Freedom of Information request. Please find our response below.
Regarding Electronic Health Records EHR.:
1. What primary EHR system does your Trust use, if any? We have two main EPR systems Servelec’s RiO & TTP’s SystmOne
2. Are electronic inpatient notes implemented in all sites within your Trust? If no, please state which sites do not have electronic notes. All sites use EPRs
3. Is electronic recording of patient vital signs i.e. including but not limited to blood pressure, oxygen saturations, etc.. We are not using eOBS at any of our In-patient or community MH sites.
4. Are electronic drug charts and prescribing implemented in all sites within your Trust? If no, please state which sites do not have electronic prescribing. We have not yet introduced ePMA into our Community MH sites
Regarding EHR commissioning:
1. Have you received any direction from a Clinical Commissioning Group CCG. or Integrated Care System ICS. regarding provision of past, present or future EHR systems? No
2. Have you ever undertaken any formal negotiations with other hospital Trusts about jointly procuring an EHR system, and if so, please state with whom and whether negotiations resulted in joint procurement of an EHR system? No
Regarding EHR interoperability:
1. Assuming your Trust contains multiple hospital sites, are your EHR users able to directly access inpatient electronic notes from different hospital sites within your Trust? Yes
2. Aside from NHS spine summary care records SCR., are your EHR users able to directly access patient records held by local primary care EHRs e.g. by using an EHR web portal, or healthcare information exchange etc.? SystmOne enables access to SystmOne GP records & our Gloucestershire Shared Care Record JUYI. shares some primary care information
3. Aside from NHS spine summary care records SCR., are your EHR users able to directly access patient records held on a separate hospital Trust’s EHR? JUYI gives our staff access to some of our local Hospital Trust data.
Should you have any queries in relation to our response in this letter, please do not hesitate to contact me. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:-
– Head of Legal Services / Associate Director of Corporate Governance Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth
GLOUCESTER GL3 4AW
——-
E-mail: —
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office ICO. for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Yours sincerely,
Freedom of Information Officer
On behalf of Gloucestershire Health & Care NHS Foundation Trust