Gloucestershire Health and Care- NHS Trust logo
with you, for you
Responses > 267-2023

Freedom of Information request 267-2023

Response published: 7 November 2023

FOI Request

Please answer the following questions: 1. What Electronic Patients Records System do you use and when was it implemented? 2. Does the Trust scan paper records? If yes, do you - scan day forward and legacy records? or - just day forward records? 3. Is above handled - In house by your own scanning team? - Outsourced to an off site external service provider? - On site by an external provider? - Combination of above? 4. If any of the above outsourced, please name providers. and details of when the contracts. ends 5. What route to market used to obtain these services a. open tender b. framework - if yes, which one? 6. Do you have a published road map for paper-free at point of care ‘Digital at point of care’? If yes, please provide a copy or link to this document 7. Finally, please advise names of any individuals involved in this process including your Medical Records Manager b. Chief Information Officer c. Digital Project Lead?

FOI Response

Freedom of Information Request – Ref: FOI 267-2023
Thank you for your recent Freedom of Information request. Please find our response below.
1. What Electronic Patients Records System do you use and when was it implemented?
a. Lilie Idox.- 10th march 2016
b. RiO Access.- Nov 2014
c. SystmOne TPP.- c. June 2013
d. SOEL Software of Excellence.- unclear
e. IAPTus Mayden.- October 2015
2. Does the Trust scan paper records? If yes, do you scan day forward and legacy records or just day
forward records?
Yes, we are undergoing a programme which involves scanning all legacy records.
3. Is above handled
– In house by your own scanning team?
– Outsourced to an off-site external service provider?
– On site by an external provider? Yes
– Combination of above?
4. If any of the above outsourced, please name providers. and details of when the contracts. ends.
Civica
5. What route to market used to obtain these services a. open tender b. framework – if yes, which
one?
b. Procured via framework agreements H.T.E 005707 ICT SOLUTIONS, G-CLOUD & SBS IT
SOLUTIONS
6. Do you have a published road map for paper-free at point of care ‘Digital at point of care’? If yes,
please provide a copy or link to this document
7. Finally, please advise names of any individuals involved in this process including your Medical
Records Manager b. Chief Information Officer c. Digital Project Lead?
Under section 40 personal information exemption., there is no obligation to disclose staff personal
details.