Freedom of Information request 154-2122

Trust HQ
Edward Jenner Court
1010 Pioneer Avenue
Brockworth
Gloucester
GL3 4AW
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E-mail: freedomofinformation@ghc.nhs.uk Website: www.ghc.nhs.uk
DATE: 07/04/2021
Freedom of Information Request – Ref: FOI 060-2122
Thank you for your recent Freedom of Information request. Please find our response below.
1. How does the NHS Trust administer and manage board and other senior managed events? – What process is followed to prepare, collate and manage the board meeting documents pack, including print / e-mail and distribution? Papers for the meeting are submitted to the Trust Secretariat Team, who check formatting and insert headers/footers and the agenda item. All papers are then uploaded to Diligent the system we use. and notification is sent out to meeting attendees from the system once papers are published. The Trust Secretariat Team will also send an email out to all meeting attendees, confirming that the papers are available for people to view. No hard copy papers packs are distributed. Some colleagues may ask that a set of papers be emailed to them – but this is done on request.
2. Is a “manual process” used for the above or does the NHS Trust use a dedicated Software tool? We have a dedicated software tool. The Trust uses Diligent for its Board, Board Committee and Executive meetings.
3. If yes, what is the name of the software tool used? Diligent Board Portal Management.
4. If no, is the NHS Trust considering to acquire such a tool or “Board Portal” at some time in the future?
5. Who is the most appropriate person, within the NHS Trust, to contact regarding this matter? Anna Hilditch – Assistant Trust Secretary Please email all correspondence to contactus@ghc.nhs.uk and the team will redirect your email accordingly. Should you have any queries in relation to our response in this letter, please do not hesitate to contact me. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:-
– Associate Director of Corporate Governance Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth
GLOUCESTER GL3 4AW
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E-mail: —
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office ICO. for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Yours sincerely,
Freedom of Information Officer
On behalf of Gloucestershire Health & Care NHS Foundation Trust