Trust HQ
Edward Jenner Court
1010 Pioneer Avenue
Brockworth
Gloucester
GL3 4AW
Tel: 0300 421 8100
E-mail: freedomofinformation@ghc.nhs.uk Website: www.ghc.nhs.uk
27th May 2022 Freedom of Information Request – Ref: FOI 058-2022
Thank you for your recent Freedom of Information request. Please find our response attached as a separate excel spreadsheet. Should you have any queries in relation to our response in this letter, please do not hesitate to contact me. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to: –
– Head of Legal Services / Associate Director of Corporate Governance Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth
GLOUCESTER GL3 4AW
——-
E-mail: —
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office ICO. for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Yours sincerely,
Freedom of Information Officer
On behalf of Gloucestershire Health & Care NHS Foundation Trust
Rostering and Job Planning FOI Questions
Please can you fill out the below questions relating to the job planning and e-rostering system used at your organisation, for each staffing group outlined in colums B-D
Job Planning
Consultants SAS Doctors* Allied Health Professionals AHPs. 1. Does your organisation use job planing software? Yes Yes No
2. If yes, please can you specify the name of the job planning supplier? SARDJV SARDJV No
3. If no, could you please specify how you carry out job planning?- for example paper based, Excel, Microsoft word, Other- please state
4. What is the contract start date for your job planning supplier? 01/04/2020 01/04/2020
5. What is the contract end date for your job planning supplier? 31/03/2023 31/03/2023
6. What was the annual cost of your job planning supplier for the financial year 20/21 April 2020 – March 2021.?
7. For each staffing group what percentage of staff is job planning rolled out to? 100% 100%
8. What other third-party systems does your Job planning system integrate with?
E-Rostering
Consultants SAS Doctors* Allied Health Professionals AHPs. 9. Does your organisation use e-rostering software? No No Yes
10. If yes, please can you specify the name of your e-rostering supplier? Allocate
11. If no, could you please specify how you carry out rostering?- for example paper based, Excel, Microsoft word, Other- please state Excel Excel
12. What is the contract start date for your e-rostering supplier? 2019
13. What is the contract end date for your job e-rostering supplier? 2024 revisit
14. What was the annual cost of your e- rostering supplier for the financial year 20/21 April 2020 – March 2021.?
15.For each staffing group, what percentage of staff are rostered on the system? yes
16. Can staff self-roster on your platform? Self rostering is when a staff member can sign up to shifts and choose their own work schedules themselves 100%
17. What percentage of rostered shifts are ‘self-rostered’? 5%
18. Is your job planning software application integrated with your e-rostering software? No
19. What other third-party systems does your rostering system integrate with? ESR *SAS Doctors includes specialty doctors and specialist grade doctors with at least four years of postgraduate training, two of which are in a relevant specialty.
FOI Request
Could you please provide some detail requested below for a FOI.
Assume we don’t have any on e-rostering but it asks what we do instead?
Please can you fill out the below questions relating to the job planning and e-rostering system used at your organisation, for each staffing group outlined in colums B-D Job Planning Consultants SAS Doctors* 1. Does your organisation use job planing software? 2. If yes, please can you specify the name of the job planning supplier? 3. If no, could you please specify how you carry out job planning?- for example paper based, Excel, Microsoft word, Other- please state 4. What is the contract start date for your job planning supplier? 5. What is the contract end date for your job planning supplier? 6. What was the annual cost of your job planning supplier for the financial year 20/21 April 2020 - March 2021.? 7. For each staffing group what percentage of staff is job planning rolled out to? 8. What other third-party systems does your Job planning system integrate with? E-Rostering Consultants SAS Doctors*
9. Does your organisation use e-rostering software? No No
10. If yes, please can you specify the name of your e-rostering supplier?
11. If no, could you please specify how you carry out rostering?- for example paper based, Excel, Microsoft word, Other- please state Excel Excel
12. What is the contract start date for your e-rostering supplier?
13. What is the contract end date for your job e-rostering supplier? 14. What was the annual cost of your e- rostering supplier for the financial year 20/21 April 2020 - March 2021.?
15.For each staffing group, what percentage of staff are rostered on the system?
16. Can staff self-roster on your platform? Self rostering is when a staff member can sign up to shifts and choose their own work schedules themselves
17. What percentage of rostered shifts are ‘self-rostered’?
18. Is your job planning software application integrated with your e-rostering software?
19. What other third-party systems does your rostering system integrate with?
*SAS Doctors includes specialty doctors and specialist grade doctors with at least four years of postgraduate training, two of which are in a relevant specialty.