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Estates

Fire Alarm and Fire Suppression Systems

We would be most grateful if you could provide us, under the Freedom of Information Act, with some information regarding current Fire Alarms & Fire Suppression Systems in place.

The details we require are:

– Hardware Brand: The primary hardware brand of the organisation’s:
a. Fire Alarms
b. Sprinklers
c. Fire extinguishers
d. Fire Doors

– Existing Supplier: If there is more than one supplier, please split each contract up individually.

– Contract Type: What is included in the current contracts with these suppliers? Comprehensive, Semi Comprehensive including call outs, Basic Service Only.

– Contract duration, end date and review date of the current contracts with these suppliers.

– On average, what is the annual spend on each of these systems for the Trust?

– Contact Detail: Of the person from with the organisation responsible for each contract with details including full name, job title, direct contact number and direct email address.

– If the contract is a managed by an outside Facility Management Company, please can you provide all the relevant details with including the contact details of the responsible person from the FM (Facilities Management) Company.

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Trust processes to reduce medication waste

I am writing to you under the Freedom of Information Act 2000 to request the following information regarding your Trust’s processes to reduce medication waste. Please may you provide me with an answer to the following:

1. Does your Trust have a formal policy on medicines waste reduction?
i. Yes/No

2. Have any sustainability or environmental impact assessments been conducted regarding your Trust’s pharmaceutical waste
i. Yes/No
ii. If yes, please provide a brief summary of key findings.

3. Do you currently employ any staff specifically to support medicines waste?
i. Yes/No
ii. If yes, how many full time equivalents do you employ?

4. How often does your organisation report on the management of waste (including cost) at Board level?
i. Annually/Quarterly/Monthly/Never/Other (please state)

5. For each of the hospitals in your Trust, what is the value of medication you have had to waste in the last 2 financial years? This the value of medication that was the property of the hospital at the point it was wasted, i.e. the cost of medication that expired before int could be used.

6. For each hospital in your Trust, what has been your total drug spend over the past two financial years?

7. For the last two financial years combined what is the drug that you have wasted the most of, and what was the total cost?

8. Have any sustainability or environmental impact assessments been conducted regarding your Trust’s pharmaceutical waste
i. Yes/No
ii. If yes, please provide a brief summary of key findings.

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Clinical waste contracts

It would be greatly appreciated if you could please provide me, under the Freedom of Information Act, details in respect to the Clinical Waste Contract/s that your trust currently has in place.

The details required are as follows:

• Suppliers who applied for inclusion on each framework/contract and were successful and not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date and duration of framework/contract
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the Senior Officer (outside of procurement) responsible for this contract + contact information
• Who is the Infection Control Lead responsible for the Trust + contact information
• Who is the Procurement Lead for Clinical Waste contracts for the Trust + contact information
• Who is the Environmental/Sustainability Lead for the Trust + contact information
• Who is the Waste Management Lead for the Trust + contact information
• Who is the Health and Safety Lead for the Trust + contact information
• Who is the current Clinical Waste incumbent (service provider)?
• Does the Trust make use of reusable or disposable sharps containers and who is the service provider?

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Facilities management

I would like the organisation to review my freedom of information request below, that’s focused around contract data for services around facilities management specifically around the services below:

1. Office and building cleaning – Service contract that is focused around office, commercial and building cleaning services.
2. Lift service and maintenance – Service contract for lift service and maintenance.
3. Food – Service contract that is focused around catering services.
4. General waste services contracts – The organisation’s primary general waste service contract.
5. Laundry services – where clothes and linen can be washed and ironed.

1. Contract profile questionnaire for each type of contract:
2. Supplier/Provider of the services
3. Total Annual Spend – The spend should only relate to each of the service contracts listed above.
4. A description of the services provided under this contract please includes information if other services are included under the same contract.
5. The number of sites the contract covers
6. [ONLY FOR LIFT CONTRACT] The Brand name of the type of lifts used by the organisation
7. The start date of the contract
8. The end date of the contract
9. The duration of the contract, please include information on any extensions period.
10. Who within the organisation is responsible for each of these contracts? name, Job Title, contact number and email address.

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254-2024

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Please send me copies of all available and permitted documents relating to the redevelopment of the Wotton Lawn Hospital site since 2022 to date.
Specifically include:
– Minutes from Maxwell Suite project team meetings.
– documents that relate to the S136 Maxwell Suite and the gym
– accompanying notes / messages linked to the project team meetings including notes messages from online meetings
Please include minutes of meetings; consultation documents; option appraisals, project documents, outline business case; architect drawings; Equality Impact Assessments (approved and draft).

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312-2024

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• Provide the name, job title and contact details for the person responsible for car park management
• Provide the name, job title and contact details for the person responsible for procuring any external provider of car park management services
• Confirm if your car parks are managed by yourselves ‘in house’ or are managed by an external contractor
• Where an external contractor manages your car parks please state the following:
o Company name(s)
o Value of the current contract(s)
o Start and end date of current contract(s)
o Any contract extensions already implemented, or planned to be implemented, and the length of these extensions
• For external provision of the service, please confirm the procurement route used to tender for these services (eg. via a named framework agreement, direct award, etc.)
• What methods do you currently have in place to manage your car parks (eg. attendant, ANPR, barrier, permit system)
• What is the planned date(s) for the renewal of your contract(s) or re-tender of the car park management services
• How do you plan to procure your next external provider of car park management services and what is the time scale for this?

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245-2024

Has your trust offered key worker accommodation historically?
If your trust has offered this historically, and you don’t currently, why do you no longer provide it?
If your trust has offered this historically, what happened to the accommodation you did have?

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244-2024

1. How many buildings / blocks are you responsible for owning / managing from a maintenance perspective? (Include any under PFI contracts)
2. How many of these buildings / blocks contain asbestos?
3. How many Asbestos Containing Materials (ACMs) do you have? If you are uncertain, please provide an estimate.
4. What format of asbestos register do you have? (e.g. paper based, Excel, internal database, externally digital, asbestos consultant system, survey reports etc.)

5. Does your Trust have a dedicated person(s) to manage asbestos? If so how many roles.
6. What is the job title of the person (or persons) who are responsible for managing asbestos day to day (not the Dutyholder)?
7. Does this person / role solely cover asbestos or do they have other responsibilities?
8. What asbestos / health & safety qualifications do those persons involved in the management of asbestos hold? (e.g. Asbestos Awareness, NEBOSH, CoCA, P401, P402, P403, P404, P405, P406, P407, S301, W504 etc.)
9. Does your Trust have external support for asbestos management? (Not including undertaking removal/ abatement, surveys, sampling, air monitoring, training etc.)
10. Does your Trust employ an Independent Assessor / Authorised Person / Authorising Engineer for asbestos?
11. Does your Trust undertake external audits of asbestos management?
12. Do you undertake any of the following asbestos activities in-house – sampling, re-inspections, removal / abatement, training?

13. Do you employ asbestos consultants?
14. Do you require asbestos consultants to be UKAS accredited?
15. If using consultants, what services do you get them to undertake? (e.g. management / refurbishment / demolition surveys, air monitoring & 4SC, specification writing, training etc.)
16. If using consultants, how do you procure their services? (e.g. per job, approved list, national framework, internal framework, annual contract etc.)
17. Within the last 3 years have you had issues with the standard or work undertaken by asbestos consultants?

18. Do you employ Licensed Asbestos Removal Contractors (LARCs)?
19. Do you employ Non-Licensed Asbestos Contractors?
20. If using contractors, how do you procure their services? (e.g. per job, approved list, national framework, internal framework, annual contract etc.)
21. Within the last 3 years have you had issues with the standard or work undertaken by asbestos removal contractors?

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226-2024

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• What level of annual resource (full time equivalent) is dedicated to energy management?
• Does the Organisation have a full time energy manager?
• If so, does the energy manager have any formal qualifications in engineering or energy management?
• How many years’ experience does the Energy manager have?
• What NHS pay band is the Energy manager on?
• What scope of work of is addressed by the energy manager (i.e. energy procurement, monitoring and targeting, invoice validation, development of energy efficiency business cases, energy forecasting, energy compliance, etc.).
• What is the Organisation’s annual energy budget in £ (Electricity, Gas and Oil)?
• Are any energy management related services procured from external suppliers?
• If so, what energy related services does the Trust commission from external suppliers?
• How much is spent annually on external energy management services, including compliance services?

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216-2024

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SECTION 1: Hospital Demographics
1. Please indicate your trust/hospital type and type of care:

1. Trust/Hospital Type:
i) Acute
ii) Mental Health
iii) Community
iv) Ambulance
v) Other (please specify)

2. Type of Care:
i) Secondary
ii) Tertiary
iii) Other (please specify)

3. Total Number of Beds: Please indicate the total number of inpatient beds in your hospital, including all types (e.g., general, ICU, maternity) if applicable.

4. ICU/ITU Bed Count: How many beds are designated for intensive or high-dependency care?

5. Annual Admissions: Please provide the total number of patient admissions in the last calendar year. If exact figures are unavailable, please provide your best estimate.

SECTION 2: Procurement and Inventory Management
1. Formal Procurement Policies: Does your hospital have formal policies or guidelines for medical equipment procurement?
i) Yes (please provide a copy or summary)
ii) No

2. Designated Procurement Roles: Is there a designated individual or team responsible for managing the procurement of medical equipment? If yes, please provide the role(s) and a brief description of responsibilities.
i) Yes – Individual
ii) Yes – Team
iii) No

3. Inventory Review Frequency: How often is your medical equipment inventory reviewed for excess or unused items?
i) Monthly
ii) Quarterly
iii) Biannually
iv) Annually
v) Other (please specify)

4. Primary Sources for Procurement:
What are the primary sources for your medical equipment procurement?
Please indicate the proportion sourced from the NHS supply chain versus individual suppliers, and provide any additional details as applicable.

SECTION 3: Waste and Disposal
1. Excess/Expired Equipment:
What percentage of your medical equipment inventory was classified as excess, unused, or expired in the last 12 months?
Please provide a breakdown by equipment type, if available.

2. Disposal Responsibility: Is there a specific role or department responsible for overseeing the disposal of medical equipment? If yes, please provide the role(s) and responsibilities.
i) Yes – Individual
ii) Yes – Department
iii) No

3. Formal Disposal Policy: Does your hospital have a formal policy for the disposal of medical equipment?
i) Yes (please provide a copy or summary of any policies)
ii) No

4. Types of Commonly Disposed Equipment: Please specify the types of medical equipment most commonly disposed of due to expiry or non-use. Include examples and approximate percentages for each type, if possible.
i) Surgical instruments
ii) Diagnostic devices
iii) Monitoring equipment
iv) Imaging equipment
v) Other (please specify)

SECTION 4: Sustainability and Environmental Impact
1. Sustainability Initiatives: Does your hospital have a sustainability initiative for recycling, reuse, or redistribution of excess or unused medical equipment?
i) Yes (please provide details)
ii) No

2. Disposal of Excess or Expired Equipment: How does your hospital manage the disposal of excess, expired, or damaged equipment? Please provide a breakdown by disposal method and indicate the approximate amount (in tonnes) used per year for each method.
i) Recycling
ii) Donation
iii) General waste
iv) Other (please specify)

SECTION 5: Policies and Compliance
1. Compliance with Disposal Guidelines: How does your hospital ensure compliance with national or NHS guidelines on the disposal and management of medical equipment?
i) Internal audits
ii) External audits
iii) Regular staff training
iv) Other (please specify)

2. Internal Audits of Equipment Management: Has your hospital conducted internal audits within the last 12 months to assess the management of excess medical equipment?
i) Yes (If yes, please indicate the frequency of audits and any key findings, if available)
ii) No

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222-2024

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1. Please can you confirm if there are any plans for new bedspaces to be created within your trust in the next five years? This can be either proposed at a discussion point or a more formal stage of the decision process.
I would like to capture new treatment areas or areas that would offer both day or overnight bed spaces. If so, please could you record the proposed site and an estimated number of additional beds to be added per year. Any example response would be as follows
2025 – example general hospital 20 bed
2026 – example wing 45 beds
2027 – example new site 30 beds

2. Please can you confirm if there are any proposed new theatres planned to be created within your trust in the next five years. Please use the example format highlighted in Q1.

3. Please can you confirm if any of your current bed spaces or theatres are planned to be moved into a new building or area in the next 5 years. Please use the example format highlighted in Q1

4. If questions 1-3 have highlighted a response that confirms new facilities, please could you confirm which organisation has been authorised to lead on the work if the project has reached the stage of awarding.

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GHC-18112024-506850

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Hello, Sophie from The House magazine here. Please could I request the following information? 1. Please specify the number of all key worker properties (i.e. through intermediate rented properties, shared ownership or FTBI) provided for NHS workers over the past five years by your trust. 2. Please specify the number of agreements with property developers your trust has made to secure key worker accommodation over the past five years. 3. Please specify whether any properties designated for key worker accommodation have then been sold or rented on the private market – i.e. to people other than NHS key worker staff in the past five years by your trust. 4. If properties designated for key worker accommodation have been sold/rented on private market by your trust, please outline how many in the past five years. 5. If properties designated for key worker accommodation have been sold/rented on private market by your trust and have been secured through property developer deals (as in point 2), please specify how many in the past five years. 6. If properties designated for key worker accommodation have been sold/rented on private market by your trust, please outline why 7. Please outline how many key workers are currently waiting for key worker accommodation at your trust. Best wishes, Sophie

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213-2024

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I am currently conducting some personal research on the size and age of imaging equipment across acute NHS Providers in England. To aid my research, I am requesting that you provide (in editable digital formats) the data points listed below per the Freedom of Information Act 2000.

1. CT Scanners
a. Number operated
b. Quantity
i. Make,
ii. model and
iii. age of each scanner
c. Use of outsourced CT service provider
i. Y or N
2. MR Scanners
a. Number operated
b. Quantity
i. Make,
ii. model and
iii. age of each scanner
c. Use of outsourced MR service provider
i. Y or N
3. PET/CT Scanners
a. Number Operated
b. Quantity
i. Make,
ii. model and
iii. age of each scanner
c. Use outsourced PET/CT service provider.
i. Y/N
ii. If Yes
1. Provider Name(s) and
2. Location

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153-2024

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I would like to request the following information for each of the last three financial years:
Total equipment waste:
• The volume (in units) and value (in £) of medical equipment that was discarded, either by being placed in skips, incinerated or otherwise disposed of, rather than reused or recycled.
• Please provide a breakdown by equipment type (e.g., walking frames, crutches, beds, etc.).
Costs associated with waste:
• What is the annual cost of purchasing new patient medical equipment (crutches, walking frames etc)
Recycling and reuse mechanisms:
• Details of any mechanisms, schemes, or policies your Trust has in place for reusing, recycling, or donating medical equipment, including:
o How returned equipment is processed (e.g., decontamination and refurbishment).
o The percentage of equipment successfully reused or recycled.
o Any partnerships with charities or external organisations to recycle or donate equipment.
o Who is the named person in your NHS Trust responsible for holding this work (Just job title please)
Financial savings or revenue:
• The financial savings your Trust has made through recycling or reusing medical equipment (if applicable).
• Any revenue generated from recycling or selling used equipment, including the breakdown by equipment type.
Contractor involvement:
• The total amount of money paid to contractors or suppliers for the provision of medical equipment that could potentially be reused or recycled.
Plans for future action:
• Any current or future initiatives aimed at reducing the waste of medical equipment and improving recycling or reuse efforts.”

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227-2024

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Please can you supply me with the following information?

Registration number:
Make:
Model:

of all vehicles both owned/leased by your NHS Trust and all vehicles sold between 01/09/2023 and 31/10/2024.

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174-2024

I would like to request the following information under the Freedom of Information Act 2000 for the financial years 2021/22, 2022/23, and 2023/24:

Project Management:

• The names of all consultancies used for Estates Project Management.
• The value of the spend with each consultancy for this service broken down by the financial years requested.

Cost Management:

• The names of all consultancies used for Estates Cost Management.
• The value of the spend with each consultancy for this service broken down by the financial years requested.

Building Surveying:

• The names of all consultancies used for Estates Building Surveying.
• The value of the spend with each consultancy for this service broken down by the financial years requested.

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173-2024

The organisation’s actual capital spend on your estate for the financial years:

2022/23 (actual)
2023/24 (actual)

The planned capital spend on your estate for the financial years:

2024/25 (planned)
2025/26 (planned)

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161-2024

1. Are the Fire Dampers currently on contract for the inspection and maintenance? 2. If yes, please confirm the following:
– Due date for contract end- Actual contract spend 3. What route to market used to obtain these services (a) open tender (b) framework – if yes, which one? 4. Are the fire dampers currently maintained by an external contractor? If yes, please provide which contractor?

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