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Responses > Office Print Procurement Contracts

Freedom of Information request Office Print Procurement Contracts

Response published: 4 July 2025

FOI Request

I would be grateful if you could help in answering our request for information regarding any current office print procurement contracts your organisation may hold. 1. Do you have a print contract for your general office printers or multi-functional devices (MFDs), if so, please provide the name of the contract provider? 2. Please confirm the start and end date of each contract named in question 1. 3. Please confirm the end date of any extension periods for each contract named in question 1. 4. When do you intend to start re-tendering for each contract named in question 1. 5. How many printers and MFDs are deployed across your organisation? 6. What is your annual output (print and copy) volume (mono and colour) and spend? 7. Who is the person(s) within your organisation responsible for these contract(s)? please provide their role/title and contact details?

FOI Response

Freedom of Information Request – Ref: FOI 419-2025

Thank you for your recent Freedom of Information request. Please find our response below.

You asked:

1. Do you have a print contract for your general office printers or multi-functional devices (MFDs), if so, please provide the name of the contract provider?

Our response:

Canon (UK) Limited

You asked:

2. Please confirm the start and end date of each contract named in question

Our response:

Start date: 03/01/2022

End date: 02/01/2027

You asked:

3. Please confirm the end date of any extension periods for each contract named in question 1

Our response:

None

You asked:

4. When do you intend to start re-tendering for each contract named in question 1

Our response:

2026/2027

You asked:

5. How many printers and MFDs are deployed across your organisation?

Our response:

230 printers and 151 MFDs

You asked:

6. What is your annual output (print and copy) volume (mono and colour) and spend?

Our response:

Total 7,441,815
Print 6,025,940
Copy 1,415,875
Black and white print 2,972,099
Colour print 3,053,841

 

Spend: £200,000

You asked:

7. Who is the person(s) within your organisation responsible for these contract(s)? Please provide their role/title and contact details?

Our response:

Jason Hillman

Head of IT Operations

0300 421 8100

Having carried out a public interest test, we apply the exemption, S(2) 36 – prejudice to effective conduct of public affairs.

Next steps:

Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:

Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk

If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.