Freedom of Information Request – Ref: 318-2024
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
1) Does your organisation have an Electronic Document Management System (eDMS) for digitised patient Health Records? (Yes / No)
Our response:
Yes
You asked:
2) Have existing physical (paper) patient Health Records been scanned and digitised within the system?
Our response:
Yes
You asked:
3) Are physical (paper) patient Health Records still created and scanned into the eDMS on an ongoing basis?
Our response:
No
You asked:
4) What is the Health Records eDMS System Name?
Our response:
CITO
You asked:
5) Who is the eDMS System Vendor? (If developed in-house by the Trust, please state: ‘in-house’)
Our response:
CIVICA
You asked:
6) What is the eDMS Contract Expiry Date?
Our response:
31/03/2026
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.