Contracts

I am doing a research project investigating call-off contracts in the public sector. I have identified three potential call-off contracts awarded by Gloucestershire Health and Care NHS Foundation Trust, but I can’t find details of the framework agreements they were awarded from.

I have attached an Excel file that contains the information I am looking at. The last two columns (“Title of framework used” and “Further framework info”) is where I am missing information. Please could you provide the name of the specific framework agreements or DPS agreements used here. If there is any further info which you think would help me locate the framework agreements (e.g., a link to the framework’s Contract Finder or FTS listing, the framework provider, or a widely-used reference number such as CCS’s RM codes), please use the final column for this.

Please note that I have identified these contracts as possible call-off contracts, so some of them might not be. Some could be, for instance, procured directly (without being called off from a framework agreement), or could be themselves notices of the establishment of a framework agreement. Therefore I would kindly ask you to specify in these incidences what kind of procurement was used in the “Title of framework used” column.

I have provided the title, description, the publication date, and procedure type used to award each potential call-off, as well as a URL link to the call-off in question and a unique reference ID for each potential call-off. Please let me know if there is anything else you need to complete the request.

Please could I request the below information as a FOI request.

– Who is your provider/s for clinical waste collection and disposal?
– Which internal department manages this contract?
– What is the contract term and expiry date?
– When and how is the contract likely to be renewed or come to market?
– Do you use a framework or your own tender etc?
– Current contract spend for clinical waste?

FOI Request – Information requested:

1. Contract Register Request:

I am seeking the full and entirety of the organisation’s contract register or database. The register should include the following columns/headings or something similar:
• Contract Title: The title of the contract, e.g., “IT Services Contract”.
• Supplier Name: The name of the organisation providing the goods or services.
• Estimated Spend (Total or Annual): [Radio Button] Whether the estimated spend is for the entire contract period or annually.
• Contract Duration: The initial term of the contract in months.
• Total Contract Period: The total duration of the contract, including any potential extensions.
• Contract Extensions: The number of months for any potential extensions.
• Contract Start Date: The date the contract officially begins.
• Contract Expiry Date: The date the initial contract period ends.
• Contract Review Date: The date on which the contract should be reviewed for renewal or extension.
• Contract Description: A detailed description of the contract, this could include the purpose, scope, and key terms and conditions.
• Contact Owner: The name, job title, main contact number, and email address of the individual responsible for the contract.
• Contract Notes: Any additional relevant information, such as specific terms and conditions, risk assessments, or performance metrics.
• Department: The department within your organisation that the contract is associated with.
• Contract Award Date: The date the contract was awarded.
• Participating Organisations: Other organisations involved in the procurement process.
• Procurement Category: The category of the procurement, e.g., IT, Facilities, or Professional Services. [I will send you a list of categories]
• Framework Reference: The reference number of procurement framework.
• Central Purchasing Body: The organisation responsible for the overall procurement.
• Tender Reference: The reference number of the tender notice.
• CPV Codes/Pro-Class/eClass: Standard classification codes used to categorise public procurement. [Radio Button] On select they should be able to select the classes.
If any of the headings within your contract register has not been provided, please state this within your response.

Please provide the contract’s register file in Excel format.

2. Procurement Strategy Document Request:

• Can the organisation provide a full version of their Procurement Strategy for the fiscal year 2024-2025?
• If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual plan, please provide an update document for 2023-2024. If an update cannot be provided, please provide information on when an update is planned to be published.
We require the full document. If any parts of this document have been removed, please state this within your response.

3. Contact Details Request:
• Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].

• Provide contact details of the person responsible for the actual contract’s register, including [Name, Job Title, Telephone, Email Address].