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Commercial Technology Contracts

Under the Freedom of Information Act 2000, I would like to request copies of the following:

1. How many active commercial technology contracts does your Trust currently hold?

For each contract, please provide::

-The contract title or name.
-The supplier/vendor name.

2. For each active commercial technology contract that your Trust currently holds, please provide:

-How long each of the contracts are currently held for.
-The start date and current end/expiry date.
-The annual value or average yearly spend under each active commercial technology contract.
-If the contract includes any extension or renewal options? If yes, please state the length and terms of these extensions.

3. For each active commercial technology contract that your Trust currently holds, please specify:

-If any of these contracts relate specifically to cloud hosting or data center services.
-A brief description of the product or service covered by the contract, for instance type of technology or digital service covered (e.g. Electronic Patient Records, Cybersecurity, AI tools, Telephony).

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Legacy Clinical Systems

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Under the Freedom of information Act please could you answer the following questions based
On Legacy Clinical Systems used for Data Storage within the Trust.
‘An NHS legacy clinical system is an outdated or unsupported/supported technology used for storing and processing patient data and records. These older systems are often deeply embedded in hospital workflows but pose challenges for data storage, including limited interoperability, security risks, and high maintenance costs. ‘
1. Does the Trust use legacy clinical systems for data storage, e.g. Read-only systems that are only used for patient data storage
2. If yes, please provide the name of the
• System/s
• Supplier/s
• Current contract end date/s
3. Is this system used Trust wide or for a limited number of departments?
4. Please provide list of departments system is used?
5. What is the total annual licence cost of these systems per annum?
6. If service contracts are in place, what are the total annual costs cumulatively?

Thank you for your assistance

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Systems and Contracts – IT

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I am writing to request information under the Freedom of Information Act 2000.

Please could you confirm whether your organisation, Gloucestershire Health and Care NHS Trust, currently holds a contract or agreement with S12 Solutions Ltd or Vital Hub UK for any services or systems provided by the company relating to S12 or Mental Health Act administration, or has written plans to enter into one.

If such a contract or plans exists, please provide the following details:

1. Confirmation of contract – does your organisation currently have a contract, licence, agreement or any other commercial relationship with S12 Solutions Ltd or Vital Hub UK?
2. Procurement details – how was the contract/s procured (e.g. open tender, framework agreement, direct award under a waiver etc)?
3. Contract duration – what is the start and end date of the current contract/s?
4. Renewal or extension plans – are there any recorded plans to procure, renew, extend, or retender the contract? If so, please provide details of any proposed procurement timeline, including expiry or re-tender dates if known.
5. Services provided – what specific services or systems are included under the contract/s?
6. Current provision of services – what are the most recently recorded realised benefits of any services you have in place, and what is the most recently recorded level of uptake across professional groups?
7. Contract value – what was the total contract value at point of award and what is the current total contract value, including any variations, extensions or changes since the original award?
8. If the contract has previously been extended can you confirm the procurement process that was administered. If the contract was renewed by direct award without evaluating other options and pricing through a competitive process please outline the rationale for doing so in the context of the new UK Procurement Act 2023 .
9. If you are an ICB and do not hold a contract but have written information about such a contract held by one of the bodies you commission, please provide details as such.

If any part of this request exceeds the appropriate cost limit, please advise how it could be refined. If any information is exempt from disclosure, please cite the relevant exemption and explain why it applies.

Thank you for your time and assistance.

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Monitoring Technology used in Patient Bedrooms

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Dear Gloucestershire Health and Care NHS Foundation Trust,

I am writing to request the following information under the Freedom of Information Act.

1. Please confirm, does the Trust use, or have plans to use, Oxevision* in ward bedrooms, 136 suites and/or seclusion rooms?

*Please note that Oxevision may be referred to by other names including LIO or ‘vision-based monitoring technology’ etc. It is an infrared camera system.

2. Please confirm, does that Trust use, or have plans to use, ‘Project X’^ in ward bedrooms, 136 suites and/or seclusion rooms.

^Please note that Project X may be referred to by different names, for the avoidance of doubt it is marketed by Safehinge Primera and may be described as a ‘non-visual patient safety aid’ and uses radar to track patients’ movements.

3. Please outline whether the trust uses any other video, camera or vision-based patient monitoring systems within patient bedrooms. Please state brand names if appropriate.

4. If the response to any of the above questions is ‘yes’, please provide the following information:

4.1. Please confirm the number of wards/136 suites/seclusion rooms, and provide ward names, where Oxevision/Project X/other vision based monitoring technologies is currently used.

4.2. Please provide your policy or standard operating procedure for the use of Oxevision/Project X/other vision based monitoring technologies, up to the date and time of this request.

4.3. Please provide your Data Protection Impact assessment for the use of Oxevision/Project X/other vision based monitoring technologies.

4.4. Please provide an Equality Impact Assessment in relation to the use of Oxevision/Project X/other vision based monitoring technologies

4.5. Please state the contract end date(s) for all current contract(s) with Oxehealth/LIO health/other organisations that provide the above technologies..

4.6. Please provide patient posters, leaflets and/or information packs.

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Software Contracts

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Thank you for the reply. I have looked trough your Disclosure log.

1. Could you provide an a update to the contract expiry of your Software of Excellence (SOEL Health) system?

2. Could you provide the Supplier, System name and contract start and expiry dates of your Virtual Ward system?

3. Could you provide an update regarding the contract expiry of your Electronic Staff Record (ESR) system?

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Exception Reporting

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Dear Gloucestershire Health and Care NHS Foundation Trust,

I am writing to request information under the Freedom of Information Act regarding Exception Reporting FOI. Please can you complete the below questions.

1. Please complete the below table on the software currently used in each department to allow resident doctors to submit exception reports*:
* exception reporting refers to a system that allows doctors and other healthcare professionals to formally log any deviations from their agreed work schedule

Department Software Annual License of Software (if other costs, please specify) Contract Start Date Contract End Date Does the system meet the latest NHS Employers requirements on exception reporting? Tick if yes
Urgent and Emergency Services
Medical Care
Surgery
Critical Care
Maternity
Services for Children and Young People
End of Life care
Outpatient
Community
Mental Health
Other (please specify)

2. Are there any plans to change or upgrade the current exception reporting system? Given the NHS requirement for full implementation of the exception reporting reforms by 12th September 2025 (as reported by NHS England)
3. Can you provide the name and contact nformation for the Trusts Guardian of Safe Working Hours contact?
4. Can you provide the name and contact information for the Trusts Medical Education lead?

Please do not hesitate to contact me if you have any questions.

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IT Systems / Contracts

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I am writing under the Freedom of Information Act 2000 to request information about several systems and services in use at Gloucestershire Health and Care NHS Foundation Trust.
My inquiries are as follows:

Technology Supplier Product / System Name Contract Ending Date
Cyber security services Bytes ? ?
Financial management system Capita Integra ?
Electronic patient record Idox Lilie ?
Staff rostering system RLDATIX HealthRoster Optima ?
Electronic patient record Software of Excellence SOEL Health ?

Please note: In relation to cyber security we are asking for the name of your main cyber security provider. We do not need to know the software or sub-contractors used.
Clarification on ‘N/A’ Responses:
• Please enter ‘No System Installed’ if your trust does not have such system.
• Please enter ‘No system needed’ if your trust does not have a department or service which requires such a system.
Clarification on Contract expiry date:
• If the contract is expiring in the next 6 months, please state if the trust plans to renew, re-procure or take any other action.
• If the contact is on a rolling basis, Please enter ‘Rolling’.
Additionally, could you please fill in the missing product names and revised contract expiry dates?

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Framework Agreements

I am doing a research project investigating call-off contracts in the public sector. I have identified three potential call-off contracts awarded by Gloucestershire Health and Care NHS Foundation Trust, but I can’t find details of the framework agreements they were awarded from.

I have attached an Excel file that contains the information I am looking at. The last two columns (“Title of framework used” and “Further framework info”) is where I am missing information. Please could you provide the name of the specific framework agreements or DPS agreements used here. If there is any further info which you think would help me locate the framework agreements (e.g., a link to the framework’s Contract Finder or FTS listing, the framework provider, or a widely-used reference number such as CCS’s RM codes), please use the final column for this.

Please note that I have identified these contracts as possible call-off contracts, so some of them might not be. Some could be, for instance, procured directly (without being called off from a framework agreement), or could be themselves notices of the establishment of a framework agreement. Therefore I would kindly ask you to specify in these incidences what kind of procurement was used in the “Title of framework used” column.

I have provided the title, description, the publication date, and procedure type used to award each potential call-off, as well as a URL link to the call-off in question and a unique reference ID for each potential call-off. Please let me know if there is anything else you need to complete the request.

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HSCN and Connectivity

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1. HSCN connectivity (Health and Social Care Network)

a. Please can advise who is the existing supplier
b. Contract end dates
c. Total contract value
d. Which framework this was purchased under
e. Name of the contact responsible for this

2. Software Defined WAN (SDWAN)

a. Please can advise who is the existing supplier
b. Contract end dates
c. Total contract value
d. Which framework this was purchased under
e. Name of the contact responsible for this

3. Local Area Network (LAN)

a. Please can advise who is the existing supplier
b. Contract end dates
c. Total contract value
d. Which framework this was purchased under
e. Name of the contact responsible for this

4. Wireless Access (WIFI)

a. Please can advise who is the existing supplier
b. Contract end dates
c. Total contract value
d. Which framework this was purchased under
e. Name of the contact responsible for this

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Clinical Waste Collection and Disposal

Please could I request the below information as a FOI request.

– Who is your provider/s for clinical waste collection and disposal?
– Which internal department manages this contract?
– What is the contract term and expiry date?
– When and how is the contract likely to be renewed or come to market?
– Do you use a framework or your own tender etc?
– Current contract spend for clinical waste?

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Servicing of Weighing Scales

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• The name of the supplier/s who service your weighing devices (baby scales, chair scales, floor scales, column scales, patient transfer scales, bench scales for example)
• How many weighing devices are covered by this contract?
• What standard (or average) price per scale do you pay for servicing
• The date that the servicing contract ends.
• The value of total spend on weighing devices (split between patient weighing and other) excluding servicing in the last 3 calendar years split by year and the value of that spend by weighing device supplier in the last 3 calendar years split by year.
• Do you have any weighing devices integrated directly or indirectly to an electronic patient records system (EPR)?
• Which electronic patient records system do you use/plan to use?
• If you haven’t done so already, do you intend to integrate weighing scales to an EPR in the next 12-24 months?
• Do you use Welch Allen Vital signs monitors in the Trust, if so, how many and are any of these connected to weighing devices?
• How many suppliers were invited to tender/were considered for your current contract
• What was the decision criteria with regard to the current contract including any weighting

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FOI 230-2024

FOI Request – Information requested:

1. Contract Register Request:

I am seeking the full and entirety of the organisation’s contract register or database. The register should include the following columns/headings or something similar:
• Contract Title: The title of the contract, e.g., “IT Services Contract”.
• Supplier Name: The name of the organisation providing the goods or services.
• Estimated Spend (Total or Annual): [Radio Button] Whether the estimated spend is for the entire contract period or annually.
• Contract Duration: The initial term of the contract in months.
• Total Contract Period: The total duration of the contract, including any potential extensions.
• Contract Extensions: The number of months for any potential extensions.
• Contract Start Date: The date the contract officially begins.
• Contract Expiry Date: The date the initial contract period ends.
• Contract Review Date: The date on which the contract should be reviewed for renewal or extension.
• Contract Description: A detailed description of the contract, this could include the purpose, scope, and key terms and conditions.
• Contact Owner: The name, job title, main contact number, and email address of the individual responsible for the contract.
• Contract Notes: Any additional relevant information, such as specific terms and conditions, risk assessments, or performance metrics.
• Department: The department within your organisation that the contract is associated with.
• Contract Award Date: The date the contract was awarded.
• Participating Organisations: Other organisations involved in the procurement process.
• Procurement Category: The category of the procurement, e.g., IT, Facilities, or Professional Services. [I will send you a list of categories]
• Framework Reference: The reference number of procurement framework.
• Central Purchasing Body: The organisation responsible for the overall procurement.
• Tender Reference: The reference number of the tender notice.
• CPV Codes/Pro-Class/eClass: Standard classification codes used to categorise public procurement. [Radio Button] On select they should be able to select the classes.
If any of the headings within your contract register has not been provided, please state this within your response.

Please provide the contract’s register file in Excel format.

2. Procurement Strategy Document Request:

• Can the organisation provide a full version of their Procurement Strategy for the fiscal year 2024-2025?
• If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual plan, please provide an update document for 2023-2024. If an update cannot be provided, please provide information on when an update is planned to be published.
We require the full document. If any parts of this document have been removed, please state this within your response.

3. Contact Details Request:
• Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].

• Provide contact details of the person responsible for the actual contract’s register, including [Name, Job Title, Telephone, Email Address].

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Bariatric Surgery

We are trying to determine the number of patients that are currently on the waiting list for bariatric surgery across the country i.e. they have been assessed as eligible and meet all the criteria for surgery and are now waiting for a surgical date. With that in mind please could you pass to us any information you have to address the following questions:

• How many referrals have you had into your Tier 4 Bariatric Services within the past year?
• What is the average time between their RTT into Tier 4 service and their first appointment in clinic?
• If you do not have a Tier 4 service in your Trust, how many patients have you referred to neighbouring Trust within the past year?

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