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Freedom of Information request 077-2122

Response published: 4 July 2022
Organisation

FOI Request

Sent: 07 April 2021 12:24 To: Freedom of Information Subject: Requesting information on Electronic Document Management System This email originated from outside of the organisation. Do not click links or open attachments unless you recognise the sender and know the content is safe. If unsure, please contact ghcit@ghc.nhs.uk -------------------------Gloucestershire Hlth and Care NHS Foundation Trust, In January 2019, the Government announced its new NHS Long Term Plan, and part of that plan requires all secondary healthcare providers to transition to digital records by 2023. We are now two years into the plan, and we would like to establish where your Trust is within the process. We would be grateful if you could respond to the questions below. 1. Have you already started digital conversion of your paper medical records? YES/NO If YES, which outsource provider do you use? 1. a. Do you undertake any scanning in-house? YES/NO 2. If you have not yet started to digitise your medical records do you have a timescale for when you would like to start this project? Please advise one of the following. • Within 6 months • Within 12 months • Within 18 months • Within 24 months • Other please state estimated timescale. • No plans 3. If you are planning a digital transformation project, how will you manage the procurement? • OJEU • Framework • Other please advise which. 3. a. If the answer is Framework, which framework will you use? Please advise one of the following. • LPP • ESPO • SBS • H.T.E. • NOE CPC • Other please advise which. 4. Who has responsibility for digital transformation/medical records digitisation within the Trust? Please provide: • Name • Job title • Contact details 5. Does the Trust have an EDMS Electronic Document Management System.? YES/NO If YES: • Which system is in use? • When does the contract expire? If NO, does the Trust have a plan to procure an EDMS? YES/NO 6. What are the timescales to procure an EDMS? Please advise one of the following. • Within 6 months • Within 12 months • Within 18 months • Within 24 months • Other please state estimated timescale. • No plans 7. Which EPR Electronic Patient Record. systems does the Trust use? 8. Does the Trust have the ability to deliver “Virtual Clinics”? YES/NO Thank you for your assistance.

FOI Response

Trust HQ
Edward Jenner Court
1010 Pioneer Avenue
Brockworth
Gloucester
GL3 4AW
—
E-mail: freedomofinformation@ghc.nhs.uk
Website: www.ghc.nhs.uk
DATE: 10/05/2021
——————-
Freedom of Information Request – Ref: FOI 077-2122
Thank you for your recent Freedom of Information request. Please find our response below.
1. Have you already started digital
conversion? Do you undertake any
scanning in-house?
Yes to both
2. If you have not yet started to digitise your
medical records do you have a timescale
for when you would like to start this
project?

3. If you are planning a digital transformation
project, how will you manage the
procurement?
Framework
4. Who has responsibility for digital
transformation/medical records digitisation
within the Trust?
Ruth Wethey – Head of Clinical Systems
Please send all correspondence to
contactus@ghc.nhs.uk and your email will be
redirected accordingly. Alternatively, please call
reception on 0300 421 8100
5. Does the Trust have an EDMS Electronic
Document Management System.?
No but the Trust does plan to procure an EDMS
6. What are the timescales to procure an
EDMS?
Within 18 months
7. Which EPR Electronic Patient Record.
systems does the Trust use?
TPP/RIO
8. Does the Trust have the ability to deliver
“Virtual Clinics”?
Yes
Should you have any queries in relation to our response in this letter, please do not hesitate to contact
me. If you are unhappy with the response you have received in relation to your request and wish to ask
us to review our response, you should write to:-

Associate Director of Corporate Governance
Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth
GLOUCESTER GL3 4AW
If you are not content with the outcome of any review, you may apply directly to the Information
Commissioner’s Office ICO. for further advice/guidance. Generally, the ICO will not consider your case
unless you have exhausted your enquiries with the Trust which should include considering the use of
the Trust’s formal complaints procedure. The ICO can be contacted at: The Information
Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Yours sincerely,
Freedom of Information Officer
On behalf of Gloucestershire Health & Care NHS Foundation Trust