Freedom of Information Request – Ref: FOI 046-2025
Thank you for your recent Freedom of Information request. Please find our response below.
You asked:
Clinical Documentation
1. What methods are currently used by clinicians to document key information during invasive procedures, such as CVAD insertions (e.g., paper forms, digital forms, voice dictation, other)?
Our response:
We do not insert CVADs, this is all completed in the acute, we only site peripheral access devices as an organisation.
You asked:
2. Is any form of structured digital data entry used at the point of care for these procedures?
Our response:
Not applicable
You asked:
3. Are standardised templates or proformas used Trust-wide for documenting invasive procedures, such as Local Safety Standards for Invasive Procedures (LocSSIPs)?
Our response:
All invasive procedures such as urinary catheterisation are conducted under IP&C guidance for safe standards of care as Trust policy
You asked:
4. Are any of these LocSSIPs or other forms digitised?
Our response:
No
Voice Technology
You asked:
1. Does the Trust currently use any voice-to-text or voice recognition technology for clinical documentation (e.g., Dragon Medical One, Nuance, Voice-Care, etc.)?
Our response:
Yes, we use BigHand software and Dragon medical One
You asked:
2. If yes, which departments or specialties currently use it, and for which types of documentation?
Our response:
The departments or specialities that have adopted the software are the following:
Accommodation service
ADHD Assessment
Assertive Outreach Service
Bone Health Service
Community
Crisis Service
Children and Young People Service
CAMHS
Eating Disorders
Heart Failure
Inpatients
Later Life
Learning Disabilities
Liaison Service
Managing Memory Service
Directorate
MHCIT
MSKAPS
Occupational Health
Perinatal Dept
Physiological Therapy
The software is used for the following documentation:
Progress notes
Assessment letters
Clinical letters
Clinical systems notes
Emails
Administrative Efficiency
You asked:
1. Has the Trust undertaken any assessments of the administrative time burden associated with completing procedural documentation (manual or digital)?
Our response:
No
You asked:
2. If so, is any information available on time spent per procedure or efforts to streamline the process?
Our response:
Not applicable
Future Plans
You asked:
1. Is the Trust currently planning any initiatives or procurements to digitise documentation processes for interventional procedures?
Our response:
No
You asked:
2. If yes, please outline the scope and timelines if available.
Our response:
Not applicable
Next steps:
Should you have any queries in relation to our response, please do not hesitate to contact us. If you are unhappy with the response you have received in relation to your request and wish to ask us to review our response, you should write to:
Louise Moss
Head of Legal Services / Associate Director of Corporate Governance
c/o Gloucestershire Health and Care NHS Foundation Trust
Edward Jenner Court
1010 Pioneer Avenue
Gloucester Business Park
Brockworth, GL3 4AW
E-mail: louise.moss@ghc.nhs.uk
If you are not content with the outcome of any review, you may apply directly to the Information Commissioner’s Office (ICO) for further advice/guidance. Generally, the ICO will not consider your case unless you have exhausted your enquiries with the Trust which should include considering the use of the Trust’s formal complaints procedure. The ICO can be contacted at: The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.